Accounting - Accounts Payable Specialist

Position is scheduled in Late July or Early August

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. This position manages association-wide accounts payable, vendor relationships, purchasing procedures, and reconciliations.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Adhere to policies related to boundaries with youth.
• Complete required abuse risk management training.
• Report suspicious or inappropriate behaviors and policy violations.
• Follow mandated abuse reporting requirements.
• Adhere to job specific abuse risk management responsibilities.
• Ensure check-in procedures are followed.
• Receiving, reviewing, coding, and entering invoices/billing into the accounting software.
• Scheduling and executing payments to ensure timely disbursement to vendors.
• Vendor management including accounting database maintenance, relationship management, vendor portal access, and management of compliance documentation.
• Routine reconciliations of the payable ledger.
• Maintenance of accounting records and documentation related to accounts payable.
• Setup and maintenance of staff credit cards.
• Support association-wide staff by providing necessary documentation or assistance in completing accounts payable related duties.
• Assistance in providing documentation and responding to inquiries during financial and compliance audit.
• Assistance in preparation of annual information returns.
• Other financial duties or tasks assigned by the Controller.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• 40 hours per week
• On-Site office environment

QUALIFICATIONS:

• CPR/AED, First Aid, Oxygen and Blood Borne Pathogen training required within 60 days of employment.
• Child Abuse Prevention training required on/before first day of work.
• 2+ years of experience in the accounting field. Accounts payable experience is preferred.
• Proficiency with spreadsheets and electronic document management.
• An associate’s degree or higher in the accounting field is preferred.