Accounting & Accounts Receivable / Billing Specialist - Colorado Springs

Welcome to Maytag Aircraft

Maytag Aircraft LLC is a U.S. Government services contractor, providing valuable and essential operations and maintenance services ranging from aircraft refueling and air terminal and ground handling to base operating support at multiple international and domestic locations.

The mission of Maytag Aircraft is to provide the best in contract services in support of U.S. Government operations worldwide, ensuring on time delivery to the highest quality standards at a fair and reasonable price.

Headquartered in Colorado Springs, Colorado, Maytag Aircraft services contracts that span the globe from Asia, Europe and the Mediterranean area to North and South America. Today, Maytag Aircraft is a major provider of aircraft refueling services and air terminal and ground handling services for the U.S. Department of Defense's Defense Energy Support Center and the Air Force Air Mobility Command.

Job Description

Position: Accounting & Accounts Receivable / Billing Specialist

Location: Colorado Springs, Colorado (Not Remote)

Full Time, No relocation offered

Position Overview

We are seeking a detail-oriented Accounting – AR / Billing Specialist to support our finance team in a fast-paced government contracting environment. This role is responsible for customer invoicing, accounts receivable management, cash application, and revenue-support activities across U.S. and international customers, including government and commercial contracts.

The ideal candidate has strong knowledge of billing and receivables processes, experience with contract-based accounting, and a high level of accuracy and integrity.

Key Responsibilities

Accounts Receivable

• Prepare and issue accurate and timely customer invoices, including recurring, milestone-based, and ad-hoc billings
• Review contracts, purchase orders, and statements of work to ensure billing aligns with contractual terms
• Apply customer payments (ACH, wire, and check) and maintain accurate AR subledger records
• Reconcile accounts receivable subledger to the general ledger on a monthly basis
• Monitor aging reports and support collections efforts, including customer follow-up and dispute resolution
• Coordinate with program management, USG, and operations to resolve billing questions or discrepancies
• Maintain customer master data including billing terms and remittance instructions

Accounting & Financial Support

• Support month-end and year-end close activities, including revenue-related accruals and cutoff procedures
• Assist with internal and external audits by preparing AR, billing, and revenue-support schedules
• Ensure compliance with contract terms and applicable accounting standards
• Identify and implement process improvements to enhance billing accuracy and cash flow
• Support ERP and accounting system optimization initiatives as directed

Qualifications

Required

• Minimum 3–5 years of accounts receivable, billing, or general accounting experience
• Experience with contract-based or project-based billing preferred
• Proficiency with ERP accounting systems (Sage Intact preferred)
• Strong Microsoft Excel skills including pivots and lookups
• Strong organizational skills and ability to manage competing deadlines
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience

Preferred

• Experience in a government contracting or multi-entity environment
• Exposure to revenue recognition support and accounting close coordination
• Experience supporting international customers or multi-currency transactions
• Accounting certification, CPA candidate, or bookkeeping certification a plus

Key Competencies

• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills
• High level of integrity and confidentiality
• Self-starter with the ability to work independently and as part of a team

Compensation & Benefits

• Salary range: $55,000 – $75,000 (dependent on experience)
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This does not prohibit management’s right to add or delete responsibilities as required or deemed necessary. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.