Accounting Administrative Assistant

Job Summary:
Optimal Air Solutions is a growing HVAC company seeking a detail-oriented and dependable Accountant to support our day-to-day financial operations and assist with general administrative tasks. This role is ideal for someone who is organized, proactive, and comfortable working in a fast-paced service environment.

Key Responsibilities:

• Assist manager with accounts payable, including processing and paying vendor invoices
• Manage accounts receivable, including invoicing and collecting customer payments
• Prepare and issue checks for subcontractors
• Track and reconcile company credit card transactions
• Assist with month-end and basic financial reporting tasks
• Provide backup support for answering incoming calls during busy summer months
• Assist with administrative tasks including but not limited to: registering equipment, processing rebates/promotions, and filing documentation for HR dept.
• Support general office operations as needed

Qualifications:

• Minimum of 3 years of accounting or bookkeeping experience
• Proficiency in QuickBooks (required)
• Strong understanding of accounts payable and receivable processes
• Excellent attention to detail and organizational skills
• Ability to multitask and adapt in a dynamic environment
• Strong communication and customer service skills

Preferred Qualifications:

• Experience in the HVAC, construction, or service industry
• Any Human Resorces experience is a plus
• Familiarity with ServiceTitan also a plus

What We Offer:

• Competitive pay based on experience
• Opportunity to grow with a stable and expanding company
• Supportive team environment

Pay: $20-25 hourly based on experience

Pay: $20.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person