Accounting Administrative Assistant

Overview
We are seeking a dynamic and detail-oriented Accounting Administrative Assistant to join our finance team. This role is vital in supporting the organization’s financial operations, ensuring accuracy, compliance, and efficiency across various accounting functions. The ideal candidate will thrive in a fast-paced environment, demonstrate strong technical skills, and possess a passion for maintaining precise financial records. This position offers an exciting opportunity to contribute to a thriving organization committed to excellence in financial management and operational support.

Duties

• Manage data entry and maintain accurate records within accounting software such as QuickBooks and Excel
• Assist with accounts payable and receivable processes, ensuring timely processing of invoices and payments via platforms like Quickbooks
• Reconcile general ledger accounts and perform balance sheet reconciliations to ensure financial accuracy in accordance with GAAP and governmental accounting standards.
• Support payroll management activities including data entry, account analysis, and ensuring compliance with payroll regulations using Kronos or PeopleSoft systems.
• Prepare journal entries, assist with month-end closing procedures, and support account reconciliation efforts for various financial statements.
• Maintain meticulous records of financial transactions, supporting audit preparations and SOX compliance requirements.
• Collaborate with internal teams on budgeting, tax documentation, and financial concepts to improve reporting accuracy and operational efficiency.

Qualifications

• Proven experience with accounting software such as QuickBooks.
• Strong understanding of accounting principles including GAAP, double entry bookkeeping, debits & credits, and general ledger reconciliation.
• Familiarity with payroll systems within Quickbooks
• Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail.
• Ability to analyze accounts, perform account reconciliation tasks, and understand financial concepts related to accounts payable/receivable and journal entries.
• Strong organizational skills combined with the ability to multitask efficiently in a fast-paced environment.
• Basic math skills coupled with a solid understanding of financial services and bookkeeping practices. Join us in this energetic role where your expertise will directly impact our organization’s financial integrity! We value proactive individuals who are eager to grow their skills within a supportive team dedicated to excellence in accounting operations.

Pay: $15.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Sulphur, LA 70663