Accounting & Administrative Specialist

We are seeking a dependable and detail-oriented Accounting & Administrative Specialist to support daily accounting operations, payroll coordination, benefits administration, accounts payable, sales tax reporting, office management, and administrative functions.

The ideal candidate is highly organized, trustworthy, detail-oriented, and capable of managing confidential financial and employee information with professionalism and accuracy.

This role works closely with ownership and external accounting professionals to help maintain accurate financial records and support day-to-day business operations.

Responsibilities

• Manage accounts payable processing and vendor payments
• Coordinate payroll processing through Paychex
• Assist with employee onboarding paperwork and payroll changes
• Manage 401(k) administration and employee benefit coordination
• Prepare and file monthly sales tax reports
• Maintain organized accounting and office records
• Assist with office management and administrative support
• Coordinate with external CPA/bookkeeper as needed
• Support purchasing activities and vendor coordination when needed
• Reconcile vendor statements and assist with account reconciliations
• Maintain confidentiality of financial and employee information
• Assist with month-end reporting and administrative projects

Pay: $24.67 - $29.71 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person