Accounting Analyst, Membership and Assessments - Hybrid

The WCIRB performs a number of functions to accurately measure the cost of providing workers' compensation benefits and ensure a healthy workers’ compensation system. To learn more about our company, please visit About Us | WCIRB California. The WCIRB employs approximately 175 people with the average tenure of over 10 years. We are committed to fostering a healthy, safe and diverse work environment leading to a dedicated, collaborative and innovative workforce This is a hybrid position where approximately 40% of the work time is spent at the home office in San Francisco, California.

Summary

The Accounting Analyst (Membership and Assessments) is primarily responsible for the coordination with internal and external stakeholders to perform the WCIRB accounting functions in supporting the fulfillment of member services.

Essential Duties and Responsibilities:

• Maintains and reconciles WCIRB membership records in accordance with WCIRB Constitution and CDI policies and procedures.
• Administers and reconciles the Billing and Accounts Receivable financial systems.
• Serves as primary point of contact for Member accounting issues for internal staff, members, authorized agencies, and financial auditors.
• Maintains general ledger cash module, cash flow statements and reconciles bank statements

Billing Responsibilities:

• Maintains member billing database in financial system, to include central billing addresses, billing groups, company billing contact information, and other key data elements used for the official membership list.
• Reviewsmemberbilling data provided by various departmentsystems, including product orders, field test audits and inspections, audit programs and related fines as issued byoversight committee, and otherfinesin accordance withdesignated data submissionprogram,and inputsappropriate billingdata into invoicing system.
• Prepares all member invoices, posts billing to financial system, and reconciles the general ledger to the billing sub-system module.
• Responds tomemberquestionsin regard tobillingand membership.
• Maintains product costdatabasein financialsystem.
• Prepares cash disbursement reportsandprovides analysis of quarterly cash flow projections for the member assessment proposal to the Director,Financefor review.
• Utilizes projected cash flow and quarterly updates to the pure premium summary provided by actuary department to calculate quarterly member assessments based on the pure premium market share methodology.
• Prepares monthly accounts receivable reconciliation and outstanding accounts receivable aging reports
• Performs quarterly revenue analysis and supports development of quarterly revenue projections and annual budget.
• Follows up on outstanding accounts receivables, prepares collection letters, and coordinates collection escalations with the Director, Finance.

Membership Responsibilities:

• Prepares notification emails to internal stake holders regarding membership changes, such as new members, withdrawals, ownership changes, name changes and insurer financial standing, based on notice letters from the Department of Insurance and other external sources. Maintains current member and group affiliation data in the Member Insurer Information (MII) STAR module as per instructions from Member Operations Director.
• Monitors insurer’s reported pure premiums; adjusts and invoices additional membership fees for those insurers qualifying for a change from Associate to Regular member status.
• Provides a report of Regular Members for use in the annual membership meeting voting and proxy mailings.
• ObtainsquarterlyreportsfromCaliforniaDepartment of Insurance(CDI)of active insurers authorized to write workers’ compensation policies andreconcilesthe CDI report with the WCIRB membership records.
• Analyzes any membership record discrepancies and reports on reconciliation outcome tolegaldepartmenton an annual basis.
• Primary contact for all new member applications, membership issues, and member insurer information database.
• Researches nature of membership changes, such as name changes, ownership changes and insurer financial standing utilizing CDI staff, insurer point of contact, and other resources, as applicable.
• Coordinates with operating and legal departments for instructions on appropriate record keeping updates to membership records.

Bank Reconciliation & Other Responsibilities:

• Reconciles bank statements for all WCIRB bank accounts, researching and resolving discrepancies.
• Maintains working capital balances for the operating and money market accounts, including responsibility for accurate cash requirements reports.
• On an ongoing basis, maintains cashbooks, all general ledger cash accounting, and monthly statement of cash flows in accordance with GAAP, and cash management reports.
• Primary contact for the financial auditors in reference to billing, assessment, and bank reconciliations documentation.
• Assists in review of departmental procedures; document retention master records and guidelines; and responsible for making recommendations for updates to the department policies, procedures and document retention, as required.
• Assists the Director, Finance in training of new or less experienced accounting staff.
• Cross-trained in payroll process and procedures and provides back up coverage.
• Reconciles Flexible Spending Account (FSA) utilizing vendor reports, bank statements, payroll records, and general ledger to ensure participant accounts and general ledger are correctly stated. Researches any necessary adjustments and works with HR or Director, Finance as appropriate to support resolution.
• Attends meetings, workshops, and uses other informational resources to remain current with WCIRB operational systems, member billing programs, and general accounting best practices.
• Collaborates with third party providers and internal staff in analysis of processes and procedures, recommendations to implement process improvements and/or enhancements for billing and membership record keeping and contributes to key projects, as assigned.