Accounting and Administrative Manager

Location: RTS Mechanical, Hamel, MN
Compensation: $70,000 – $85,000 annually (DOE)
Position Type: Full-Time, Primarily On-Site
Reports To: President (Director of Sales)

Position Summary

RTS Mechanical is seeking a detail-oriented, experienced professional to oversee the financial and administrative backbone of the company. The Accounting & Administrative Manager is responsible for day-to-day accounting functions, payroll and HR administration, compliance management, and internal office operations.

This is a senior-level office leadership role requiring sound judgment, discretion, and the ability to manage multiple priorities independently in a construction/trade-based environment.

Key Responsibilities

Accounting & Financial Management

· Manage Accounts Payable and Accounts Receivable

· Perform bank and credit card reconciliations

· Maintain accurate financial records in QuickBooks Online and BuildOps

· Assist with month-end close and financial reporting

· Coordinate with external CPA and financial advisors

· Maintain job costing accuracy and financial data integrity

· Supervise Virtual Assistant Bookkeeper

Payroll & HR Administration

· Process payroll through Paylocity

· Administer benefits (health, retirement, PTO tracking)

· Maintain employee records and compliance documentation

· Support onboarding and offboarding processes

· Assist leadership with HR documentation and policy administration

Compliance, Licensing & Insurance

· Manage contractor licensing renewals

· Coordinate insurance renewals (GL, WC, bonding, auto)

· Maintain certificates of insurance

· Oversee workers’ compensation reporting and documentation

· Ensure compliance with state and federal labor requirements

Administrative & Office Oversight

· Oversee internal administrative systems and processes

· Maintain vendor files and W-9 records

· Coordinate fleet documentation and renewals

· Support leadership with reporting and special projects

· Identify and improve operational efficiencies within office functions

Qualifications

· 5+ years of accounting/bookkeeping experience

· Experience in construction, mechanical, or trade-based business preferred

· Strong knowledge of payroll processing and HR administration

· Proficiency in QuickBooks Online (BuildOps experience a plus)

· High level of organization and attention to detail

· Ability to work independently and exercise sound judgment

· Strong written and verbal communication skills

What We’re Looking For

Someone who values accountability, structure, and variety. You are organized, detail-driven, comfortable making independent decisions, and capable of managing multiple areas of responsibility without constant oversight.

This role is ideal for an experienced bookkeeper or accounting professional who also enjoys overseeing administrative systems and supporting business leadership.

Work Environment

This is primarily an on-site position to support daily collaboration and operational continuity. Limited hybrid flexibility may be considered after successful onboarding and demonstrated performance.

Growth Potential

Depending on individual strengths and company growth, this role may develop further into Controller-level financial leadership or Expanded HR/Administrative leadership

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Application Question(s):

• Have you independently processed payroll for a company with 10+ employees?
• Have you worked in construction, mechanical, or another trade-based business? If yes, for how long?
• Which systems have you used? (List all that apply)

- QuickBooks Online
- BuildOps
- Paylocity
- Other payroll software
- Other accounting software

• Have you managed a virtual or fully-remote employee?
• In 3–5 sentences, describe your experience managing HR responsibilities in a small business environment.
• Which of the following have you personally managed? (List all that apply)

- Accounts Payable
- Accounts Receivable
- Bank reconciliations
- Job costing
- Month-end close
- Financial reporting
- HR

• In 3–5 sentences, describe your experience managing accounting responsibilities in a small business environment.

Experience:

• Full-Charge Bookkeeping or Accounting: 5 years (Preferred)

Work Location: In person