Accounting and HR Specialist

Job Description: Accounting & HR Specialist

Reports To: VP and Owner Job Type: Full-time

Position Overview

The Accounting & HR Specialist is responsible for performing a wide range of financial, payroll, tax, and human-resources functions to support daily operations. This role ensures accurate financial reporting, compliant tax filings, organized administrative processes, and effective employee support. The ideal candidate is detail-oriented, organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Key ResponsibilitiesAccounting & Financial Management

• Manage end-of-month, quarterly, and year-end accounting processes.
• Maintain QuickBooks, including chart of accounts, bank feed monitoring, and account reconciliations.
• Record invoices, track ATM deposits, and prepare financial reports for management.
• Coordinate with CPA for year-end inventory, depreciation schedules, payroll tax returns, W-2/W-3/1099 preparation, and other required filings.
• Organize and maintain financial documents, invoices, and records.

Accounts Payable & Expense Management

• Process daily bills including rent, utilities, supplies, vendor payments, and marketing expenses.
• Support managers with AP or vendor-related questions.

Payroll Administration

• Review employee hours and pull tip reports.
• Process payroll through Patriot and create paychecks in QuickBooks.
• Prepare and print checks, stubs, and payroll reports.
• File and organize payroll documentation.
• Manage benefit reporting and employee deductions.

Tax Compliance

• Ensure all taxes are prepared and filed in full compliance with applicable regulations.
• Manage payroll tax filings and payments.
• Prepare and file sales tax and use tax returns for:
• City of Denver
• City of Glendale
• State of Colorado
• Assist with state and federal income tax preparation and related filings.
• Coordinate with BGM and auditors on financial reviews and compliance needs.

Human Resources

• Maintain organized and compliant employee files.
• Facilitate new hire onboarding, paperwork, and systems setup.
• Track PTO and support benefit and insurance administration.
• Manage employee insurance contributions and related documentation.

General Administrative Support

• Manage office administrative tasks, including ordering and restocking supplies.
• Check and distribute corporate mail daily.
• Assist with litigation documentation and audit coordination.
• Maintain a secure and organized filing system for all business records.
• Provide responsive support to managers and internal partners with a solutions-oriented approach.

QualificationsRequired

• High School Diploma or GED (College degree preferred)
• Current Marijuana Enforcement Division (MED) Badge
• 3+ years of relevant cannabis accounting, payroll, and administrative experience
• Proficiency in Microsoft Office; intermediate Excel skills
• Experience with QuickBooks Online or similar accounting software
• Strong attention to detail and organizational skills
• Professional communication skills (written and verbal)
• Ability to work independently and collaboratively
• Ability to manage multiple projects and meet deadlines
• High level of professionalism, confidentiality, and discretion
• Strong problem-solving skills and ability to adapt to changing priorities

Preferred

• Experience with KayaPush or similar payroll systems
• Experience in multi-entity business environments

Work Environment & Expectations

• Contribute to a calm, professional, and high-functioning team environment.
• Demonstrate flexibility as the company continues to grow and evolve.
• Maintain a positive, approachable, and helpful demeanor with all internal partners.

Compensation

$70,000.00 to $100,000.00

Job Type: Full-time

Pay: $70,000.00 - $100,000.00 per year

Benefits:

• Health insurance

Application Question(s):

• What cannabis accounting experience do you have?
• What is your familiarity with 280E and 471c?

License/Certification:

• Marijuana Enforcement division employee badge? (Preferred)

Work Location: In person