Accounting Assistan - Account Payables

STARTING WAGE: $25.48+ per hour (based on experience)

This position is full time, year round, includes paid time off, paid vacation and is benefit eligible.

Summary
Processes accounts payable checks and purchase orders, maintains vendor and invoice files, and performs other accounting entries and functions for the Sun Prairie Area School District. This position works closely with the Business Services Manager and Accountant.

Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assist with the maintenance of a complete and systematic set of records of all financial transactions of the School District within Department of Public Instruction requirements, board policy, and administrative directives.
• Record detail of all financial transactions in appropriate journals and ledgers from sources such as requisitions and invoices.
• Reconcile accounts payable invoices and vendor statements as needed. Follow up as appropriate to ensure timely and accurate payment of all vendor invoices.
• Enter approved invoices in financial software, balance invoice batches, and generate checks and ACH payments.
• Maintain appropriate financial correspondence with vendors as needed.
• Serve as lead support for questions regarding purchasing, invoice payments, reimbursements, and school board policies & procedures related to these items.
• Manage and maintain requisitions and purchase orders.
• Assist with the record keeping and filing of all district business transactions.
• Assist/take leadership role when applicable in managing and integrating technology and information management systems to improve Business Office procedures resulting in inter-department efficiencies.
• Work with receiving coordinator to resolve any issues related to items missing, misplaced, or back-ordered.
• Assist the Director of Business & Finance, Business Services Manager and Accountant in carrying out the goals and objectives of the Business Office, serving as project lead when applicable.
• Provide backup for business services staff as needed.
• Train and assist staff with financial software and purchasing procedures. Develop training materials as needed.
• Any other duties as assigned by the Director of Business and Finance or Business Services Manager or Accountant.

Required Qualifications

• Associate Degree in accounting or three to five years accounts payable experience, including computer technical training or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Ability to read and interpret documents such as billing invoices, purchase orders, and contracts
• Ability to effectively write reports and business correspondence
• Ability to effectively present information and respond to questions from diverse groups of administrators, staff, parents and the public
• Exceptional interpersonal skills
• Proven mathematical and problem solving skills
• Ability to communicate clearly and concisely, both verbally and in writing
• Ability and proficiency to use technology to accomplish job responsibilities
• May be required to attend Wisconsin Association of School Business Officials (WASBO) Accounting classes or other professional development conferences

Preferred Qualifications

• Skyward experience or other school based accounting software
• Knowledge of Wisconsin Uniform Financial Accounting Requirements (WUFAR)

Physical Attributes
While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds, such as boxes of computer paper. Specific vision abilities required by this job include close vision. Must have current physical on file with the district certifying applicant is able to meet all job qualifications.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires meeting very specific deadlines for invoice and payment processing.

Job Type: Full-time

Pay: From $25.63 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person