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Accounting Assistant

I. Job Summary

The Accounting Assistant works closely with the Senior Accountant and provides essential support to the Finance Department of Herald Christian Health Center, a Federally Qualified Health Center (FQHC). This position assists with day-to-day accounting operations, including accounts payable, accounts receivable, grant tracking, and financial reporting, in compliance with federal regulations and organizational policies. The ideal candidate brings accuracy, discretion, and a commitment to the health center’s mission of providing high-quality care to underserved communities.

II. Essential Functions

Primary Duties

⁃ Assist in tracking expenditures in multiple funding sources, including Section 330 grants, Medicaid/Medicare, and state/local grants.

⁃ Assist to process vendor invoices, check requests, and expense reimbursements. Verify invoices against purchase orders and obtaining appropriate approvals for Accounts Payable prior to payment.

⁃ Payments posting according to Electronic Remittance Advice, Coding of payments.

⁃ Assist with month-end close procedures and ensure timely completion of assigned tasks. Compile supporting schedules for the annual audit.

⁃ Responsible for tracking account receivables and post journal entries on all checks and ACH payments in MIP and provide to Senior Accountant to approve and post. Follow up on outstanding receivables, including third-party payer billing and cost reports.

⁃ Work closely with members of the billing department to track and update all deposits received in the bank as provided by the Director of Finance. Tracks all deposits in Revenue Tracking Report.

⁃ Assist the Finance Department in all other duties as requested.

Administrative Duties

⁃ Assist with month-end close procedures and ensure timely completion of assigned tasks. Compile supporting schedules for the annual audit.

⁃ Maintain organized and audit-ready financial records, both electronic and physical.

⁃ Ensure all financial activities comply with FQHC requirements and internal controls.

⁃ Provide backup support to other Finance Department staff as needed.

III. Organization Expectation

Adhere to all HCHC’s Policies and Procedures.
Conduct self in a manner that represents HCHC’s core values at all times.
Maintain a positive, respectful and professional attitude with all work-related contacts.
Meet productivity standards and perform other duties as workload necessitates.
Able to work independently and also in a team manner.

IV. Education/License/Certification

GED Diploma/High School Equivalence Certificate required; Associate Degree or Certificate in Accounting is preferred.
Completion of some accounting and other related courses preferred.

V. Skills and Specifications

Proficiency in Microsoft Excel (VLOOKUP and Pivot tables) Exposure to EHR/billing systems (e.g., eClinicalWorks) is preferred.
Excellent interpersonal and written communication skills required.
Strong organization skills and work ethics, details-oriented, and ability to multi-task. Must be able to work well in a fast paced environment. Experience working in a nonprofit, healthcare, or FQHC environment is preferred.
Bilingual in English and Cantonese, Mandarin, Vietnamese, or Spanish preferred.

VI. Physical Requirement

Must be able to perform all physical requirements of the position (including but not limited to sitting, standing, bending, stooping, squatting, and walking for extended periods) with or without reasonable accommodation.
Must be able to remain in a stationary position 50% of the time.
May need to move boxes weighing up to 25 pounds across the office for various needs occasionally.
While performing the duties of this job, the employee may be required to travel to all HCHC facilities as needed.

Equal Employment Opportunities:

Herald Christian Health Center is an Equal Opportunity Employer. All employees and job applicants are protected from discrimination based on race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit-based factors. These protections apply to all employment decisions, including recruitment, hiring, performance evaluations, promotions, training, and career development.

Disclaimer:

By signing below, you attest that you are able to perform the essential functions of the position satisfactorily and, if requested, HCHC will make reasonable accommodations to enable employees with disabilities to perform the essential functions of their job, absent due hardship. You understand that HCHC retains the right to change or assign other duties to this position. Nothing in this position description is intended to create a contract of employment of any type. Employment is strictly on an at-will basis.

Pay: $22.00 - $25.00 per hour

Benefits: