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Accounting Assistant
Accounting Assistant
Position Description
FLSA STATUS: Non-Exempt, Part Time (30 hours/week)
REPORTS TO: Director of Finance
POSITION SUMMARY:
This position is responsible for recording and documenting the day-to-day financial functions of Blandford Nature Center as well as managing general administrative functions for the organization.
Core Responsibilities:
Bookkeeping:
- Record daily transactions in QuickBooks accounting software
- Enter and process payments from third party platforms
- Process invoices and ensuring accurate billing and payment records
- Communicate with vendors and internal teams to resolve billing or payment discrepancies
- Process credit card receipts for reconciliation
- Process bi-weekly payroll in computerized payroll system
- Prepare cash/deposits/receipts for deposit
- Maintain all accounts payable and accounts receivable files in accordance with document retention policy
- Support month-end and year-end closing procedures
- Assist with annual audit preparation
Administrative Support:
- Coordinate copier/printer maintenance and office supply deliveries
- Monitor and maintain office, kitchen and cleaning supply inventories
- Support monthly all-team meetings by gathering updates from staff
- Travel to post office to pick up mail. Process and disseminate daily mail
- Complete a broad variety of administrative tasks for the Director of Finance
- May run various errands to pick up or drop off business items or deliveries
- Maintain strict confidentiality on all BNC related sensitive information
Required Qualifications:
- Minimum one year of accounting related experience
- Data entry accuracy
- Ability to create and work within spreadsheets with formulas
- Working knowledge of basic accounting principles and financial documentation
- Proven mathematical and analytical skills for reconciliations and reporting
- Organizational and time management abilities
- Attention to detail in processing invoices and maintaining records
- Excellent communication skills. Able to effectively interact clearly, concisely and professionally on the phone and in writing.
- Excellent computer skills, including minimum of one year working experience within Microsoft Office Suite and Google Workspace
- Desire to grow with the role
- Criminal history background check is required
- Valid driver's license
Preferred Qualifications:
- Associate’s degree in accounting or business administration, or equivalent business experience
- Proficiency with accounting and bookkeeping software such as QuickBooks
- Experience with computerized payroll systems
Studies have shown that women, non-binary folks, and Black, Indigenous, and People of Color are much less likely to apply for a position unless they feel they meet every qualification as described. We are committed to finding the best overall candidate. If you meet all the required qualifications, please consider the breadth of your life experiences when reviewing the list of additional preferred qualifications.
Physical Responsibilities:
While performing the duties of this job, the staff member is regularly required to sit, stand and bend for extended periods of time. The staff member occasionally must be able to move up to 50 pounds.
Blandford Nature Center’s Mission:
To engage and empower our community through enriching experiences in nature.
Blandford Nature Center’s Vision:
A thriving, diverse community that supports a healthy, natural world.
Blandford Nature Center’s Values:
- Inclusion: Intentionally welcoming and embracing everyone.
- Stewardship: Responsibly using and caring for all our resources.
- Integrity: Demonstrating honesty, authenticity, and transparency within our organization and community.
- Experiential: Providing direct opportunities to enjoy, explore, and learn in nature.
- Partnership: Connecting and collaborating to effectively serve our community.
- Innovation: Using creativity and curiosity to continuously improve.
The policy of the Blandford Nature Center is to ensure that diversity, inclusiveness, and respect are integral parts of our day-to-day management and work. Blandford staff, board and volunteers commit to ensure equal access to Blandford and all of its educational opportunities by all people.
In essence, diversity includes all the characteristics, experiences, and cultural influences that make each of us unique individuals. All individuals are welcome at Blandford Nature Center, and all individuals, regardless of race, color, age, national origin, sex (including transgender status, gender identity, and pregnancy), religion, disability, genetic information, sexual orientation, marital status, political affiliation, status as a parent, will be treated with respect and dignity. By fostering an atmosphere of inclusion and respect, we can continue to value and appreciate the strengths afforded by differences in the styles, ideas, and organizational contributions of each person. We all share the responsibility to ensure diversity and inclusion throughout Blandford, and seek to recruit, engage, and retain a leadership composed of volunteers and staff that equitably and fairly represent our constituency.
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