Accounting Assistant

Mission Ranch is seeking an Accounting Assistant to support our restaurant, hotel, and membership operations. This position assists with daily accounting processes, maintains accurate financial records, and supports office administration. The ideal candidate will preferably have hands-on experience using Sage accounting software, strong Microsoft Excel skills, and the ability and desire to thrive in a professional and dynamic hospitality environment.

Responsibilities

• Support the day-to-day operations and administration of the Accounting Department
• Enter accounts payable invoices daily into the correct general ledger (G/L) accounts
• Prepare and process vendor payments in accordance with company policy and payment schedules
• Record daily sales for all departments in Sage, or any other accounting software the company may use
• Process and apply incoming payments to the appropriate accounts
• Complete daily bank deposits and maintain deposit documentation
• Assist with A/P and A/R management, including data entry and billing
• Reconcile bank statements and assist with month-end allocations and closing
• Maintain organized digital and physical filing systems for all accounting documents
• Generate and utilize accounting and billing reports for management review
• Run daily reports and balance daily sales receipts for all departments
• Maintain and reconcile change funds for restaurant and hotel operations
• Professionally answer and direct incoming calls for the restaurant and office
• Receive and log deliveries, ensuring invoices are coded and routed properly
• Order and maintain office supplies, restaurant uniforms, and gift card inventory
• Process phone and in-person orders for gift cards and hotel amenities
• Other duties as assigned

Qualifications and Skills

• Knowledge of generally accepted accounting principles (GAAP)
• Strong attention to detail and organizational skills
• Proficiency in Sage and Microsoft Excel (pivot tables, formulas, and reconciliations)
• Ability to work independently, set priorities, and meet deadlines
• Strong written and verbal communication skills
• Analytical skills with the ability to research and resolve discrepancies
• Capability to handle multiple tasks in a fast-paced hospitality environment
• A professional and cooperative approach is taken when interacting with vendors, employees, and guests
• Commitment to maintaining confidentiality and accuracy in all work
• Ability to communicate effectively in English, both verbally and in writing, to perform essential job functions (e.g., financial data entry, correspondence, and vendor communication)

Education and Experience

• High School diploma, GED, or equivalent combination of education and experience required
• Minimum two (2) years of accounting or bookkeeping experience; hospitality industry experience preferred
• Coursework or certification in Accounting or Business Administration is a plus
• Familiarity with hotel or restaurant accounting systems preferred

Physical Requirements

• The position involves regular communication, data entry, and computer use
• May occasionally require lifting or moving office supplies or equipment up to 50 pounds, with or without reasonable accommodation
• Requires the ability to remain seated for extended periods and to perform repetitive hand and wrist motions related to computer work
• This position requires the ability to view and interpret data on a computer screen and to review printed materials necessary to perform job functions, with or without reasonable accommodation

Mission Ranch is an Equal Opportunity Employer that considers all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, ancestry, disability, veteran status, genetic information, or any other protected characteristic under federal, state, or local law, and participates in E-Verify.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance