Accounting Assistant

The Accounting Assistant is responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely recording and payment in all aspects of Accounts Payable processing. The Accounting Assistant will also provide Cash Management by recording daily/weekly/monthly cash transactions and organizing month/quarter/year-end close by ensuring all received and anticipated invoices are processed and providing accruals where needed. The Accounting Assistant must understand several complex systems and how they function to meet the needs of the business as well as be adaptable to new system implementations, system modifications, and process changes due to system enhancements.

ESSENTIAL DUTIES AND RESPNOSIBILITIES

Software systems application support

TimberScan

• Ongoing maintenance
• Add, maintain, and update workflows
• Provide general TimberScan trouble shooting, user support, and training
• Create invoice OCR capture templates and processing
• Route invoices to internal parties
• Facilitate user approval of invoices

AIM

• Ongoing maintenance
• Add, maintain, and update workflows
• Provide general AIM trouble shooting, user support, and training

Sage 300

• Enter and review transactions in the AP module
• Ensure invoices are coded correctly to GL accounts and job costs
• Maintain and update vendor records, including new vendor setup
• Support intercompany transaction processing and tracking
• Run and review AP aging and other system reports

Accounts payable transactions

• Weekly Dashboard follow for accounting systems.
• Forecast monthly accruals if necessary.
• Investigate outstanding invoices and resolve payment delays.
• Pursue outstanding approvals with project teams.
• Assist in 1099 annual preparation.
• Maintain vendor W-9 collection and electronic management.
• Review AP vendor statements and research as needed.

Cash management

• Record Daily ACH Transactions.
• Audit and download monthly records of the Visa, WEX, Home Depot, Fastrack payments (backup for recording).
• Ensure monthly rent payments are made, set up new rental payments, and audit rental invoices.
• Verify payroll 401k contributions and processes entries for tax & garnishments on a weekly basis for all entities.
• Manage stale checks.

Compliance

• Work with the Accounting Manager & Controller to ensure a clean and timely year end audit.
• Maintain internal controls and processes; ensure timely and accurate processing of transactions.
• Maintain professional and technical knowledge by attending educational workshops.
• Maintain an orderly electronic accounting filing system.
• Assist PA team with Preliminary Notice management in GC Pay as needed.

Other

• In conjunction with ProCraft’s Accounting Manager, responsible for reconciling all Intercompany accounts (ProCraft & Truebeck) each month.
• Perform monthly reconciliations on key GL accounts.
• Distribute incoming accounting mail including scanning and email distribution.
• Support Contracts and Insurance Supervisor on Preliminary Notice management as well as other misc. insurance items as needed.
• Any other tasks or duties as assigned or required.

Support knowledge, education, and experience

• Graduate of a four-year degree program in construction management, construction science, civil engineering or another applicable program.
• Bachelor's degree in Finance or Accounting or equivalent work experience required.
• Strong understanding of accounts payable and cash management with 1-2 experience in a high-volume environment preferred.
• Able to develop and establish financial policies and procedures.

skills and specifications

• Have a firm handle on the project, great communication, and problem solving skills.
• Intermediate to advanced computer literacy, including experience in Microsoft Office and project accounting software. Sage 300 CRE, TimberScan, AIM and Box experience is preferred.
• Positive attitude, optimistic outlook, and high energy.
• Responsible for weekly check runs as well as out-of-cycle payments, expense and check request.
• Responsible for check request payment verification.
• Responsible for recording and transferring info of Truebeck I/C Accounts Receivable (due from ProCraft & all FBNs) to ProCraft.
• Responsible for recording all ProCraft I/C Accounts Payable (from ProCraft & all FBNs) to job costs monthly(M1).
• Ensure monthly deadlines for VISA, WEX, Home Depot, M1, Fastrak, etc. are met.

Range of Base Pay $$33-$38/hr

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The incumbent typically works in a construction environment where duties will be performed indoors and outdoors. While performing the duties of this Job, the incumbent is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat. The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock and risk of vibration. The noise level in the work environment is usually moderate to very loud. Overtime may be required to meet project deadlines.

The employee is regularly required to use hands to finger, handle or feel, operate a computer keyboard, mouse and other business machines; reach and bend with arms and hands; use eyes to see close vision, peripheral vision, depth perception, and to adjust focus; climb, balance, stoop, kneel, crouch, or crawl; stand, walk, talk, and hear. The employee is occasionally required to sit and lift and/or move up to 50 pounds.

Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.

Attention Staffing Agencies:

Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.