Accounting Assistant

ACCOUNTING COORDINATOR (PART-TIME)

Location: San Rafael, California (In-person) and Remote (after first 90 days)
Schedule: Part-Time, 24 Hours per Week

Position Summary

We are seeking a detail-oriented and organized Accounting Coordinator to support our day-to-day accounting operations and provide general executive assistant support. This role is ideal for someone who enjoys balancing financial accuracy with administrative coordination and thrives in a collaborative environment.

We are a fire sprinkler contractor and more information can be found at:

www.ingramfire.com

This role is an excellent fit for an experienced accounting professional that requires some flexibility within their schedule. Reasonable schedule flexibility and accommodations will be made to optimize productivity, workflow, and logistics.

The Accounting Coordinator will assist with accounts payable, accounts receivable, general accounting functions, bill pay, customer billing and administrative support for company leadership.

Key Responsibilities

Accounting & Finance Support

• Process accounts payable, including invoice entry, payment tracking, and vendor communication
• Manage accounts receivable, including invoicing, collections follow-up, and payment reconciliation
• Assist with bank reconciliations and general ledger support
• Maintain accurate financial records and filing systems
• Support monthly closing activities and preparation of financial reports
• Coordinate with external accountants, bookkeepers, or vendors as needed
• Help ensure compliance with company policies and accounting procedures

Executive & Administrative Support

• Provide general administrative support to company leadership
• Provide general executive assistant support the CEO
• Assist with document preparation, correspondence, and data entry
• Organize digital files and maintain administrative systems
• Help coordinate office operations and special projects as assigned

Qualifications

• 5+ years of accounting, bookkeeping, administrative, or related experience preferred
• Associate or Bachelor Degree in Accounting or Finance
• Excellent Microsoft Excel skills
• Extensive Quickbooks experience
• MUST BE VERY ORGANIZED!!
• Working knowledge of accounts payable and accounts receivable processes
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office and/or Google Workspace
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally

Preferred Attributes

• Self-motivated and dependable
• Comfortable working independently in a part-time role
• Positive, collaborative attitude
• Strong problem-solving skills and adaptability

Compensation

Hourly compensation will be based on experience, qualifications, and applicable California wage and hour requirements.

Equal Opportunity Employer Statement
Ingram Fire Protection is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, genetic information, military or veteran status, reproductive health decision-making, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation Statement
Ingram Fire Protection Inc. is committed to complying with the Americans with Disabilities Act (ADA) and applicable California laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

At-Will Employment Statement
Employment with Ingram Fire Protection is at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.

Join us to be part of a vibrant team where your contributions make a real difference! We value energetic professionals eager to grow their careers while delivering outstanding support in a fast-paced environment.

Pay: $30.00 - $60.00 per hour

Benefits:

• Flexible schedule
• Parental leave

Work Location: Hybrid remote in San Rafael, CA 94903