Accounting Associate

Job Overview
We are seeking a motivated and detail-oriented Accounting Associate to join our team at Lambert Contracting. The Accounting Associate supports day-to-day accounting operations with a strong focus on Accounts Payable, Accounts Receivable, insurance coordination, and construction project accounting. This role works closely with project managers, operations, and leadership to ensure accurate financial reporting, compliance, and job cost tracking within a construction-focused environment.

Key ResponsibilitiesAccounts Payable (AP)

• Process vendor invoices and verify accuracy against purchase orders, contracts, and delivery tickets
• Code invoices to appropriate cost codes aligned with project and job costing structures
• Manage weekly check runs and electronic payment processing
• Maintain vendor records, including W-9s and insurance documentation
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Ensure compliance with subcontract agreements, lien waivers, and contract requirements

Accounts Receivable (AR)

• Generate and distribute customer invoices, including progress billing where applicable
• Apply incoming payments to the correct customer accounts and projects
• Monitor AR aging reports and follow up on outstanding balances
• Coordinate with project managers on billing milestones, approvals, and documentation
• Prepare lien notices or related documentation as required

Insurance & Risk Management Coordination

• Maintain and track company insurance policies, including:
• General liability
• Auto
• Workers’ compensation
• Equipment coverage
• Monitor and update insurance exposure data (payroll, equipment values, revenue, etc.) for brokers and carriers
• Track and maintain equipment schedules and insured values to ensure accurate coverage
• Coordinate and prepare documentation for insurance renewals
• Assist with insurance audits (workers’ compensation, general liability, auto), including data collection and reconciliation
• Maintain certificates of insurance (COIs) for vendors, subcontractors, and projects
• Ensure subcontractors meet insurance requirements per contract documents

Project & Construction Accounting Support

• Assist with job cost tracking and project-level financial reporting
• Support monthly close and cost reconciliation processes
• Work with project managers to ensure accurate cost allocation
• Maintain documentation for audits and compliance, including ALDOT and contract-specific requirements

Administrative & Compliance Duties

• Maintain organized digital and physical financial records
• Assist with internal audits and financial reporting
• Ensure compliance with company policies, financial controls, and documentation standards
• Support HR and Compliance teams with documentation as needed
• Assist with tracking and reconciling company credit card charges

QualificationsRequired

• Minimum of 2 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role
• Strong understanding of core accounting principles
• Proficiency in Microsoft Excel and accounting software
• High attention to detail and strong accuracy skills
• Excellent organizational, time management, and follow-up abilities

Preferred

• Experience in the construction or heavy civil industry
• Familiarity with job costing, cost codes, and project accounting
• Experience with insurance tracking, audits, or compliance reporting
• Experience using Sage Intacct, QuickBooks, or similar accounting systems

Key Competencies

• Accuracy and attention to detail
• Ability to manage multiple deadlines and audit requirements
• Strong communication and collaboration skills
• Proactive problem-solving mindset
• High level of integrity and confidentiality

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person