Accounting Associate

JOB
The Accounting Associate is responsible for a variety of tasks in the accounts payable, payroll, administration and/or revenue collection processes. Accounts payable tasks include reviewing invoices for accuracy and completeness, processing invoices for payment, posting transactions to accounting system, and printing payment checks and vouchers. Payroll tasks include performing technical and clerical tasks related to checking hours, tax withholding changes, direct deposits and other functions related to processing payroll. Revenue collection tasks include receiving payments, making deposits, and posting collections to the accounting system.

EXAMPLE OF DUTIES
The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Works with departments during time entry process and move hours from eSuites or Executime to Logos.Reviews employee hours and temporary pay adjustment changes, including deductions, garnishments, child support, direct deposit, Insurance requests, bankruptcies, and turnaround documents.Responds to inquiries regarding payroll; payroll related forms and reports; accrual reports and turnaround documents, etc.Prints payroll checks for employees or direct deposit stubs. Reviews calculations for time, attendance and deductions.Works with information from Human Resources to make sure FMLA hours are correctly recorded.Processes invoices for purchase orders. Includes stamp dating, and filing of invoices. Processes invoices and disbursements for direct pays. Includes initial review, organizing, and stamp dating; processing direct pays for payment.Creates and prints Expenditures Approval Listing and checks.Transmits daily check report for positive pay file upload.Regularly interface with Purchasing regarding adding or changing vendor information as necessary.Regularly interface with the Purchasing Department to discuss payments. Receives, reviews, and processes travel advance/reimbursements including review for mathematical accuracy, coding, and whether request is within guidelines or travel policy.Provides reports to management and external auditors as needed.Processes payment for monthly appropriations, utilities or other items not processed through PO.Responds to vendor or departmental payment inquires.Receives cash and checks from departments and the public.Issues travel reimbursements and petty cash reimbursements.Prepares cash deposit slips for bank deposit.Enters payments into Waste Works System and New World System.Requests reimbursement check for cash drawer.Deposits daily checks received in office through remote deposit. Prepares remittance reports. Enters receipts into the general ledger using appropriate codes and accounts.Provides information to the general public on a variety of topics.Performs clerical-related work such as typing, record maintenance, bookkeeping, and issuing of receipts and payments.Counts and balances cash drawer daily. Follow Cash Handling Procedures established by Finance Office.Monitor cash on hand ensuring funds are deposited in accordance with Cash Handling Procedures. Ensure funds held prior to deposit are locked in safe at end of day.Provides customer service to internal and external customers via walk-in, e-mail and telephone communication.Perform other duties as assigned by management.

SUPPLEMENTAL INFORMATION
Knowledge of standard office practices and procedures.Knowledge of financial guidelines and processes.Ability to accept directions and follow procedures. Ability to resolve problems in a timely, efficient, and effective manner.Proficiency with the use of computers, including basic office programs. Ability to plan, coordinate, and organize work; set priorities and meet critical deadlines.Ability to communicate effectively both orally and in writing.If you have any problems submitting your applications, please contact the NeoGov Applicant Support Hotline Toll Free at 855-524-5627, 9:00 a.m. to 8:00 p.m. (ET).AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.