Accounting Associate

Accounting Associate

Company: Fenco Solutions
Location: Louisville, KY
Reports To: Controller

Job Summary:

Fenco Solutions is seeking a detail-oriented and proactive Accounting Associate with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) functions to join our accounting team. This role is responsible for supporting daily financial operations by ensuring accurate invoice processing, timely vendor payments, customer invoicing, collections management, and account reconciliation activities.

The ideal candidate will have a strong understanding of accounting principles, experience working within AP and AR processes, and the ability to maintain accuracy in a fast-paced environment. This position plays a critical role in maintaining strong relationships with vendors, customers, and internal departments while supporting the financial integrity of the organization.

Key Responsibilities:

Accounts Payable Management:

Process and review vendor invoices for accuracy and compliance with company policies and procedures.

Match purchase orders, receipts, and invoices to ensure accurate invoice processing.

Code and enter invoices into the accounting system for timely payment processing.

Prepare and manage weekly and monthly accounts payable payment runs.

Reconcile vendor statements and resolve discrepancies in a timely manner.

Maintain accurate accounts payable records and supporting documentation.

Monitor payment schedules to ensure obligations are met on time.

Vendor Relations:

Communicate with vendors regarding payment inquiries, discrepancies, and outstanding issues.

Maintain accurate vendor records and account information.

Build and maintain strong working relationships with suppliers and external partners.

Assist in resolving vendor-related concerns professionally and efficiently.

Accounts Receivable Management:

Process and manage accounts receivable transactions, including customer invoicing, credit memos, and payment applications.

Reconcile customer accounts and investigate account discrepancies.

Monitor aging reports and follow up on overdue accounts to support timely collections.

Maintain accurate and up-to-date customer account records.

Support cash application and payment posting activities.

Customer Relations:

Communicate effectively with customers regarding billing inquiries and payment-related issues.

Provide excellent customer service while maintaining positive client relationships.

Partner with sales and customer service teams to resolve AR-related concerns and improve customer satisfaction.

Assist in maintaining accurate customer billing information and account documentation.

Cross-Functional Collaboration:

Work closely with procurement, operations, sales, and customer service teams to ensure invoice accuracy and alignment with purchase order and delivery information.

Assist internal departments with AP and AR inquiries and issue resolution.

Support month-end closing activities and other accounting-related projects as needed.

Collaborate with the accounting team to improve processes and operational efficiencies.

Qualifications:

Experience:

2+ years of experience in accounting, accounts payable, accounts receivable, or finance-related roles.

Experience working with accounting software systems such as Aptean M2M, NetSuite, or similar ERP systems preferred.

Strong understanding of AP and AR processes, invoicing procedures, and payment schedules.

Experience working in a manufacturing or operational environment is a plus.

Skills & Abilities:

Strong attention to detail with the ability to maintain accuracy under pressure.

Excellent organizational and time-management skills.

Ability to handle confidential financial information with integrity and discretion.

Strong analytical and problem-solving abilities.

Proficiency in Microsoft Office Suite, particularly Excel and Word.

Excellent written and verbal communication skills.

Ability to work independently and collaboratively within a team environment.

Strong customer service and relationship management skills.

Ability to prioritize tasks and manage multiple responsibilities effectively.

Education & Credentials:

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.

Relevant accounting experience may be considered in place of formal education requirements.

Additional accounting certifications or coursework are a plus.

Why Join Us:

Competitive salary and comprehensive benefits package.

Opportunity to grow your accounting career within a dynamic and expanding organization.

Collaborative and supportive team environment.

Exposure to multiple accounting functions and operational processes.

Opportunities for professional development and advancement.

Work Environment:

Fenco Solutions operates in a collaborative and fast-paced business environment where accounting, operations, procurement, and customer service teams work closely together to support company success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

Our culture values accountability, teamwork, continuous improvement, and employees who take ownership of their work.

Equal Opportunity Employer:

Fenco Solutions is an equal opportunity employer and is committed to fostering a diverse, inclusive, and welcoming environment for all employees. We celebrate differences and are committed to creating a workplace where everyone feels valued and supported.

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person