Accounting Associate AP/AR

Job Overview
We are seeking a detail-oriented and energetic Accounting Associate specializing in Accounts Payable (AP) and Accounts Receivable (AR) to join our dynamic finance team. In this vital role, you will be responsible for managing the full cycle of invoice processing, payment execution, and receivables management, ensuring accuracy and compliance with accounting standards. Your expertise will support the organization’s financial health by maintaining precise records, reconciling accounts, and facilitating smooth financial operations. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in financial software and accounting principles will drive operational excellence.

Responsibilities

• Process and verify invoices, expense reports, and purchase orders using accounting software such as QuickBooks (a plus), Xero, or Sage.
• Manage accounts receivable functions including billing, collections, and customer account analysis to ensure timely payments.
• Handle accounts payable tasks such as vendor payments, invoice coding, and matching purchase orders with receipts.
• Perform balance sheet reconciliations for AP/AR accounts to ensure accuracy and completeness.
• Maintain detailed records of all transactions, including journal entries and account reconciliations, adhering to GAAP (Generally Accepted Accounting Principles).
• Support month-end closing activities by preparing reports related to receivables and payables and assisting with audit requests.
• Assist with governmental accounting requirements and non-profit accounting procedures when applicable.
• Collaborate with cross-functional teams on budgeting, tax experience, and financial analysis projects to enhance overall financial performance.
• · Assist in general ledger coding and allocation of invoices.
• Assist in the preparation of monthly, quarterly and annual reports to management to assist in financial planning.
• Assist in intercompany invoicing.
• Assist with budget preparation and budget presentations by gathering necessary financial data.
• Other general accounting projects as needed.
• Other duties as assigned.

Experience

• Proven experience in corporate accounting with a focus on AP/AR functions.
• Strong knowledge of GAAP standards combined with practical experience using accounting software like QuickBooks, Sage, or similar platforms.
• Familiarity with payroll management systems such as ADP a plus.
• Demonstrated ability in account reconciliation, journal entries, double-entry bookkeeping, and balance sheet analysis.
• Excellent data entry skills and attention to detail for accurate recordkeeping.
• Strong understanding of financial concepts including debits & credits, account analysis, budgeting, credit analysis, and tax procedures.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person