Accounting Associate - I

Accounting Associate

Missouri City, Texas | 20–30 Hours/Week | Contract

About Us

We are a portfolio of mission-driven, growth-oriented companies united by one cultural foundation: Be Diligent. Be Blue Collar. Be High-Touch Finesse.

We keep things simple. We don't talk about taking action — we take action. If that sounds like you, keep reading.

The Role

We are looking for a seasoned, exceptionally organized Accounting Associate on a fractional contract basis. This role covers internal bookkeeping across 11–12 entities, external client accounting, payroll, tax preparation coordination, and monthly financial reporting. You will be a critical operational hub for our companies.

Organization is not just a preference here — it is the job. We will be observing it from the moment you apply.

What You'll Do

Internal Accounting Maintain books for 4 active operating companies (50–200 transactions/month) on QuickBooks Online and 7–8 non-operating entities (1–20 transactions/month) on QuickBooks Desktop. Reconcile weekly and monthly without being asked.

Accounts Payable — RAMP Run AP cycles on the 5th and 20th of each month, no exceptions. Reconcile RAMP transactions weekly. Proactively collect receipts from company principals.

Accounts Receivable Manage AR across QuickBooks, Procare (childcare), and Stripe. Support the strategic project to consolidate AR to a single provider for better rates.

External Client Accounting Maintain books for select small business and trust clients. Deliver clean, timely monthly reports. This area is expected to grow.

Reporting Produce monthly financial reports for internal and external entities — accurate, clean, formatted, and on time every month.

Tax Preparation Support (40–60 Returns/Year) Build tax organizers, manage document collection, coordinate with our CPA and clients, and track filing deadlines. Flag issues early.

Client & Institutional Communication Communicate professionally with clients, financial institutions, and third parties. No task is beneath you if it serves the mission.

You Are the Right Person If...

• You don't need to be reminded of deadlines — you set them for yourself and others
• Your inbox has a system; your files are named clearly and stored logically
• You build checklists before you start a project, not after something slips
• You've managed books for multiple entities simultaneously and stayed ahead
• You communicate proactively — short, clear, and on time
• You thrive in a small team where you are accountable to results, not just hours

Required Qualifications

• 5+ years of bookkeeping or accounting experience across multiple entities
• Proficiency in QuickBooks Online and QuickBooks Desktop
• Experience with RAMP or similar AP platforms
• Familiarity with Procare and/or Stripe
• Tax prep support experience: organizers, document collection, CPA coordination
• Microsoft 365 proficiency (Excel, Teams, Outlook)
• Strong written and verbal communication

Preferred: Trust accounting experience | RIA or family office background | Nonprofit accounting (501(c)(3)) | CPA or EA credential

How We'll Know You're Organized — We Will Test This

Stage | What We're Observing

Resume | Clean structure, no typos, consistent formatting, clear dates

Application | Did you follow our directions exactly?

Cover Letter or Direct Message | Did you describe your personal organizational system?

Interview | Do you arrive prepared with questions? Did you research us?

Trial Task | We assign a small mock reconciliation or document organization exercise before any offer

First 30 Days | Files named correctly? Updates sent before asked? Every deadline hit?

In your cover letter, email or message tell us specifically:

How do you manage multiple deadlines and entities at once?

What tools and systems do you use?

How do you ensure nothing falls through the cracks?

Terms

• 20–30 hours/week | Fractional Contract
• Competitive rate based on experience
• On-Site in Missouri City, TX
• 90-day trial engagement, followed by a renewable annual contract

Benefits:

• Professional development assistance

Application Question(s):

• Verify you have reviewed the requirements

Work Location: In person