Accounting Billing and AP Coordinator

Xcel Mechanical Systems is seeking a full-time Accounting Billing and AP Coordinator capable of providing professional and expeditious support to our company’s Accounting Department. This position will assist with different accounting functions while also assisting with special projects and a variety of related administrative tasks. The ideal candidate has a strong team-player attitude and background; demonstrates excellent attention to detail; a quick learner; and is motivated to help a growing, award-winning local contractor succeed.

Key Responsibilities:

• Properly set up jobs in the ERP and file preliminary notices as needed
• Enter approved change orders in the ERP (Spectrum)
• Submit progress billing on different platforms timely
• Maintain/update subcontractor insurance certificates and ensure compliance
• Issue contracts to subcontractors via Xodo
• Send subcontract change orders via Xodo
• Post subcontractor invoices daily in the ERP (Spectrum)
• Post material invoices daily in the ERP (Spectrum)
• Perform other AP functions as necessary
• Perform other accounting department functions as necessary

Key Characteristics:

• Professional appearance and demeanor.
• Positive attitude. Team Player.
• Strong attention to detail; ability to achieve thoroughness and accuracy on all assigned tasks.
• Excellent verbal and written communication skills. Analytical. Problem solver.
• Strong time management skills: able to prioritize competing tasks to meet critical deadlines.

Education/ Experience:

• Construction accounting is extremely advantageous
• Accounts Payable processing at least 2 years a plus
• Recent college grads and/or candidates with general accounting experience will be considered
• Proficient with Microsoft Office tools (Outlook, Word, Excel, PowerPoint)