Accounting Billing & AP Coordinator

Accounting Billing & AP Coordinator

Xcel Mechanical Systems is seeking a full-time Accounting Billing & AP Coordinator capable of providing professional and expeditious support to our company’s Accounting Department. This position will assist with different accounting functions while also assisting with special projects and a variety of related administrative tasks. The ideal candidate has a strong team-player attitude and background; demonstrates excellent attention to detail; a quick learner; and is motivated to help a growing, award-winning local contractor succeed.

Key Responsibilities:

· Properly set up jobs in the ERP and file preliminary notices as needed

· Enter approved change orders in the ERP (Spectrum)

· Submit progress billing on different platforms timely

· Maintain/update subcontractor insurance certificates and ensure compliance

· Issue contracts to subcontractors via Xodo

· Send subcontract change orders via Xodo

· Post subcontractor invoices daily in the ERP (Spectrum)

· Post material invoices daily in the ERP (Spectrum)

· Perform other AP functions as necessary

· Perform other accounting department functions as necessary

Key Characteristics:

· Professional appearance and demeanor.

· Adaptable. Positive attitude. Team Player.

· Strong attention to detail; ability to achieve thoroughness and accuracy on all assigned tasks.

· Excellent verbal and written communication skills. Analytical. Problem solver.

· Strong time management skills: able to prioritize competing tasks to meet critical deadlines.

Education/ Experience:

· Construction accounting is extremely advantageous

· Accounts Payable processing at least 2 years a plus

· Recent college grads and/or candidates with general accounting experience will be considered

· Proficient with Microsoft Office tools (Outlook, Word, Excel, PowerPoint)

About Us

Xcel Mechanical Systems, Inc. is located in Gardena, CA. Xcel Mechanical is one of the largest mechanical contractors in California and one of the safest in the United States. For more information about our company, please visit our website.

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person