Description:

The accounting clerk position must complete the required responsibilities in accordance with the office procedures including but not limited to areas of bookkeeping, accounting, payroll and procurement; computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases according to company procedures.
• Audits invoices against purchase orders, researches discrepancies, and requests approval for payment.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills and follows up with affected parties.
• Computes and records charges, refunds, and cost of lost or damaged goods, freight charges, rentals, and similar items.
• Completes tasks related to counting inventory for all properties.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy and variances.
• Reconciles bank statements.
• Monitors loans and accounts payable and receivable to ensure that payments are up to date.
• Maintains electronic record retention system for accounts payable, payroll, and other accounting documentation.
• Reviews, balances, and interprets computer reports, and makes corrections.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Assists in preparation of year-end reports and 1099 forms.
• Prepare, verify, collect, and count deposits for all properties; input receipts data for all deposits.
• Input data receipts from all properties.
• Process A/R transactions.
• Other duties may be assigned.

PAYROLL DUTIES AND RESPONSIBILTIIES include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Compiles payroll data such as hours worked, sales or piecework, taxes, and insurance to be withheld, and employee identification number, from time sheets and other records.
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll by verifying against personnel action notices.
• Records changes affecting net wages such as exemptions, insurance coverage, garnishments, payroll deductions, and loan payments for each employee to update master payroll records.
• Records data concerning transfer of employees between departments.
• Completes tasks related to weekly payroll processing, which includes initiating payroll cycle, importing payroll data, preparing preprocessing payroll registers, computing garnishments, reconciling tip reports to payroll register, following up with management to obtain correct or complete documentation, adjusting for errors, auditing documentation, and submitting weekly payroll to third party service provider.

Requirements:

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information.

Attendance/Punctuality – Is consistently at work and on time.

Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.

Customer Service - Manages difficult or emotional customer situations

Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.

Interpersonal Skills - Maintains high level of confidentiality.

Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company’s long and short term goals.

Oral Communication-Listen and get clarification; Respond well to questions.

Organizational Support - Follows policies and procedures.

Problem Solving - Identifies and resolves problems in a timely manner.

Professionalism - Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.

Technical Skills -Shares expertise with others.

Written Communication - Writes clearly and informatively.

SUPERVISORY RESPONSIBILITIES

This job requires no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet the requirements listed below that represent knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as procurement, governmental and internal policies and procedures. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors, or employees of the organization.

MATH SKILLS

Ability to work with mathematical concepts such as discounts, interest, fractions, ratios, commissions, proportions, and percentages. Review and/or audit internal documents to ensure accuracy of purchases, revenue, and errors of transaction.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to quickly evaluate alternatives and suggest a plan of action as necessary.

COMPUTER SKILLS

To perform this job, successfully, an individual should have working knowledge of Microsoft Office Suite, Microsoft Outlook e-mail, internet, faxing, printing, copying, electronic archiving, and payroll/accounting software. Must type at a minimum of 25 words per minute.

CERTIFICATES, LICENSES, ®ISTRATIONS

Must qualify for and maintain an Elk Valley Rancheria Gaming license and currently have a valid drivers license.

The following trainings will be offered post-employment and are required within the training schedule timeframe: sexual harassment prevention, prevention and managing computer related injuries, driving safety, safety orientation, back safety, hazard communication, cyber security, bloodborne pathogens, office safety and office ergonomics.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Must be able to work under stressful situations. Drug and Alcohol free workplace.