Accounting Clerk

The accounting clerk is responsible for the accurate and timely completion of payroll and accounts payable functions.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

1. Accurately enters employee and payroll data, including timesheet information, into the payroll information system.

2. Prepares employee paychecks including withholding calculations accurately and in accordance with applicable federal and state regulations.

3. Works with the controller and members of the management team in resolving employee payroll problems.

4. Responds to external requests for employee payroll information by accumulating and forwarding the requested documentation to the controller for approval.

5. Works with human resource personnel in maintaining employee database information.

6. Accurately processes invoices and check requests including auditing for accuracy, proper authorization, and completeness of supporting documentation.

7. Assigns invoice account distributions in accordance with the chart of accounts.

8. Alerts appropriate management team members regarding late or missing documents required for payroll or accounts payable.

9. Processes and prints accounts payable and payroll checks and submits them to the controller for review and approval.

10. Assists in the preparation of monthly payroll and accounts payable reports.

11. Maintains complete and accurate payroll and accounts payable records.

12. Prepares and distributes year-end W-2 and 1099 forms.

13. Assists the Controller in reconciling general and payroll accounts.

14. Assists the Controller in the preparation of the annual budget and documents for internal and external audits.

15. Establishes and maintains positive working relationships with employees and other customers.

16. Maintains the confidentiality of employee and organization information at all times.

17. Performs other specific projects relating to payroll, data entry, and information system operations as required.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

POSITION QUALIFICATIONS

1. At least two years experience in health care data entry, preferably in home health care systems.

2. At least one year of previous health care related payroll and accounts payable experience, preferably in home health care.

3. Able to use IBM-compatible systems and equipment.

4. Is a high school graduate or equivalent, two years college preferred.

SKILLS REQUIRED

1. Organization

2. Detailed oriented
Reports To: Controller