Accounting Clerk

• Enter all financial transactions into QuickBooks or similar accounting software
• Maintain organized digital and physical records for invoices, receipts, settlements, and statements
• Update internal spreadsheets for loads, expenses, fuel, and revenue tracking

Accounts Payable (AP)

• Process vendor invoices, verify accuracy, and match to purchase orders or load records
• Reconcile fuel card statements and verify driver fuel receipts
• Prepare weekly payment batches (checks, ACH, or online bill pay)
• Maintain vendor files and resolve billing discrepancies

Accounts Receivable (AR)

• Generate customer invoices with complete billing packets (BOLs, PODs, rate confirmations)
• Track outstanding invoices and update AR aging reports
• Apply customer payments and reconcile deposits
• Follow up with brokers/customers on missing paperwork or unpaid invoices

Driver Settlements & Payroll Support

• Prepare weekly driver settlements, including reimbursements, accessorials, and deductions
• Verify trip sheets, scale tickets, fuel receipts, and detention/layover documentation
• Assist with payroll processing and maintain accurate driver pay records

Billing & Load Documentation

• Review completed loads for accuracy before billing
• Ensure all supporting documents (PODs, lumper receipts, detention approvals) are attached
• Communicate with dispatch and drivers to obtain missing paperwork
• Update TMS or internal load tracking systems with billing status

IFTA & Compliance Support

• Enter mileage and fuel data for quarterly IFTA reporting
• Reconcile fuel purchases with mileage logs
• Assist with maintaining compliance files (truck registrations, insurance certificates, permits)

Bank & Account Reconciliation

• Reconcile bank statements monthly
• Match deposits to customer payments and identify discrepancies
• Assist with reconciling credit card and fuel card accounts

Reporting & Administrative Support

• Prepare weekly and monthly financial summaries (AP, AR, revenue, expenses)
• Assist with month‑end closing tasks
• Support audits by gathering required documents
• Communicate professionally with vendors, customers, drivers, and internal departments

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Work Location: In person