ACCOUNTING CLERK - Part Time

Twinsburg City School District

JOB DESCRIPTION

Title: ACCOUNTING CLERK .5

Reports to: Treasurer

Description: Assists the Treasurer with the timely payment of payroll and authorized financial obligations.

Minimum Qualifications:

Preference will be given to degreed individuals and those possessing strong computer processing skills and experience with Uniform State Accounting System and Uniform State Payroll System software, and/or have experience in the field of governmental accounting or school finance. Applicants should have strong oral and written communication skills, high moral character, and good attendance record.

• Documented evidence of a clear criminal record (FBI and BCI).
• Proficient in office protocol and the use of computers and business equipment.
• Proficiency in accurate arithmetic calculations.
• Proficiency in automated financial data processing systems.
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Bookkeeping skills and the ability to apply advanced mathematical concepts.
• Multitasking ability and strong interpersonal skills.
• High school diploma required.
• Trained in ALICE school safety process.

Duties and Responsibilities:

The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Organizes and maintains a functional filing system that ensures the safe retention of office financial records. Keeps materials properly filed to maintain an orderly office.
• Uses the computerized accounting system to prepare complete, accurate, and systematic financial records.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Assists with processing the payroll, verifies staff time sheets and substitute employee attendance data, and enters information into the computer with a high level of accuracy.
• Assists with processing miscellaneous payroll items, such as extra pay, overtime, supplemental pay, etc.
• Maintains database for online fee payments, extracts payments, downloads and posts receipts.
• Reconciles PlanSource billing with payroll deductions.
• Oversees online ticketing system accounts, reports and posts receipts.
• Responds to employee inquiries related to payroll.
• Keeps the Treasurer informed about the status of current projects.
• Gathers information for GAAP conversion and annual audits.
• Works cooperatively with auditors.
• Assists the Assistant Treasurer, the Payables Department and the Payroll Department and acts a backup for vacation and sick time as needed.
• Coordinates vacation with Treasurer’s Office Staff to minimize disruption and avoid the overlapping of requests.
• Prints and distributes financial reports requested by the Treasurer.
• Takes precautions to ensure student safety. Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Participates in staff meetings and professional growth activities as directed.
• Accepts responsibility for decisions and conduct. Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job-related duties as directed.

Required Knowledge, Skills and Abilities:

The following characteristics and physical skills are essential for the successful performance of assigned duties.

• Demonstrates professionalism and maintains a positive work attitude.
• Takes the initiative to identify and solve problems independently.
• Works cooperatively to support a successful team effort.
• Effectively uses verbal, nonverbal, writing, and listening skills.
• Completes detailed paperwork accurately.
• Reacts productively to interruptions and changing conditions.
• Operates office equipment efficiently and accurately
• Lifts, carries, and/or moves office supplies and equipment.
• Ability to multitask.
• Maintains an acceptable attendance record and is punctual.
• Travels to meetings and work assignments.
• Interacts with others politely and respectfully.

Working Conditions:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Potential for exposure to blood borne pathogens and communicable diseases.
• Duties may require working under time constraints to meet deadlines.
• Potential for interaction with disruptive and/or unruly individuals.
• Duties may require operating and/or riding in a vehicle
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working during the evening and/or weekend.

Performance Evaluation:

Job performance is evaluated according to the policy provisions adopted by the Twinsburg City School District Board of Education.

The Twinsburg City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

Pay: From $25.48 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Retirement plan
• Vision insurance

Work Location: In person