Accounting Clerk/Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Accounting Clerk/Administrative Assistant to join our team! In this vital role, you will support daily office operations, manage financial records, and provide exceptional customer service. Your energetic approach and organizational skills will help ensure smooth administrative workflows and accurate bookkeeping.

Duties

• Manage accounts payable and receivable using Deltek ComputerEase ensuring timely processing of invoices and payments

• Handle front desk responsibilities, greeting visitors and directing phone calls with professionalism and courtesy
• Perform data entry, filing, and proofreading to maintain accurate records and documentation
• Assist with calendar management, scheduling appointments, and coordinating meetings for team members
• Support office management tasks including flight and lodging logistics, organization of documents, and general administrative duties
• Provide clerical support such as typing proposals, managing email communications via Microsoft Teams, and maintaining office files

Requirements

• Proven experience in office administration or clerical roles with a strong emphasis on organization and multitasking
• Proficiency in QuickBooks, Microsoft Office (Outlook,Word, Excel), Microsoft Teams, and basic computer literacy
• Excellent phone etiquette skills
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Strong organizational skills with attention to detail in data entry, proofreading, and filing tasks
• Previous experience as a receptionist or personal assistant is a plus

Job Types: Full-time, Temporary

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Health insurance

Work Location: In person