Accounting Clerk/Administrative Assistant

Overview
We are seeking a dynamic and detail-oriented Accounting Clerk/Administrative Assistant to join our team! This role offers an exciting opportunity to contribute to the smooth operation of our office while providing essential support in accounting and administrative functions. The ideal candidate will be energetic, highly organized, and possess a strong aptitude for office management, bookkeeping, and customer service. If you thrive in a fast-paced environment and are eager to develop your skills in both administrative and accounting tasks, this position is perfect for you!

Duties

• Manage daily bookkeeping tasks using Fuel software, including data entry, invoicing, and expense tracking
• Serve as the front desk receptionist, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries appropriately
• Maintain organized filing systems for financial documents, client records, and administrative files
• Support office management activities such as calendar management, appointment scheduling, and supply inventory control
• Assist with proofreading documents, preparing reports, and ensuring accuracy in all correspondence
• Provide exceptional customer support via phone and email, addressing inquiries promptly and courteously
• Perform general clerical duties including copying, scanning, data entry, and document proofreading to ensure accuracy and completeness

Qualifications

• Proven experience with office management, clerical duties, or administrative support in a professional setting
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other accounting software is highly preferred
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are a plus to better serve diverse clients and team members
• Previous experience as a dental or medical receptionist or personal assistant is advantageous
• Demonstrated customer service skills with professional phone etiquette and positive attitude
• Ability to handle multiple responsibilities such as data entry, filing, proofreading, and calendar management efficiently

Join us to be part of a vibrant team where your contributions make a real difference! We provide an inclusive work environment that values your growth while offering opportunities to develop your skills across accounting and administrative functions. This paid position ensures you gain valuable experience while supporting our mission to deliver exceptional service every day.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Retirement plan

Work Location: In person