Accounting & Finance Manager (Nonprofit)

About the Role

We are seeking a highly organized and proactive Accounting & Finance Manager to oversee the organization’s day-to-day financial activities while supporting broader operational effectiveness across the organization.

This role blends hands-on accounting responsibilities with ownership of core financial processes and administrative workflows. This role will serve as a key partner to the Executive Director and cross-functional teams, ensuring strong financial controls, reliable reporting, and well-functioning systems that support the organization’s continued growth.

The ideal candidate brings a solid accounting foundation, a process-oriented mindset, and the ability to operate both tactically and strategically in a mission-driven, fast-paced environment.

Key Responsibilities

Accounting & Financial Oversight

• Oversee and manage day-to-day accounting operations, including accounts payable, receivable, payroll, and general ledger activity
• Maintain accurate, complete, and well-documented financial records in accordance with nonprofit accounting standards and internal policies
• Lead monthly close activities, including reconciliations, review of transactions, and preparation of supporting schedules
• Ensure the integrity of financial data and proactively identify and resolve discrepancies

Cash Management & Disbursements

• Oversee accounts payable and cash disbursement processes, ensuring timely and accurate processing with appropriate approvals
• Maintain strong internal controls around cash handling and payment workflows
• Monitor cash activity and support visibility into available resources for leadership

Payroll & Compliance Coordination

• Manage payroll processing through the organization’s payroll provider, ensuring accuracy and timeliness
• Coordinate with third-party providers to ensure compliance with payroll tax filings and related requirements
• Oversee timely remittance of retirement plan contributions and payroll-related obligations
• Support compliance with applicable employment and reporting regulations

Grants, Revenue & Financial Coordination

• Oversee recording and tracking of donations, grants, and program revenue, ensuring consistency with supporting documentation
• Maintain accurate tracking of financial activity by program and funding source
• Partner with Development and Program teams to ensure alignment between financial reporting and operational activity
• Support preparation of grant invoices and reporting deliverables

Reporting & Audit Management

• Support the preparation of internal financial reports
• Maintain readiness for external reporting requirements, including the annual audit and Form 990
• Coordinate audit and external accountant requests, ensuring timely and well-organized responses
• Contribute to improving reporting clarity and usefulness for leadership decision-making

Operations & Process Management

• Partner with the Executive Director to strengthen financial and administrative infrastructure across the organization
• Evaluate existing workflows and identify opportunities to improve efficiency, accuracy, and scalability
• Lead implementation of process improvements across accounting, payroll, and vendor management
• Maintain and enhance documentation of key financial and operational procedures to support internal controls and continuity
• Support coordination across key systems (accounting, payroll, donor database) to ensure data integrity and reliability

Cross-Functional Collaboration

• Serve as a primary point of contact for finance-related questions across the organization
• Support non-finance staff in understanding and adhering to financial processes and procedures
• Facilitate clear communication between accounting, development, and program teams

Qualifications

• Minimum 3–5 years of accounting, finance, or similar operational experience preferred
• Bachelor’s degree in accounting, finance, or a related field is preferred
• Experience with QuickBooks or similar accounting systems
• Strong working knowledge of accounts payable, payroll, and general ledger processes
• Demonstrated ability to manage workflows, prioritize tasks, and meet deadlines in a dynamic environment
• Strong attention to detail combined with sound judgment and problem-solving skills
• Ability to work independently while effectively partnering with cross-functional teams

Preferred Attributes

• Experience supporting attorneys, auditors, internal management and working with external accountants
• Familiarity with grant tracking and fund accounting environments
• Experience improving or implementing operational processes and systems
• Strong organizational and documentation skills
• Passion for serving veterans

Why This Role

This position offers the opportunity to take ownership of core financial processes while contributing to the overall operational strength of a growing nonprofit organization. The Accounting & Finance Manager plays a critical role in ensuring that financial systems, processes, and coordination support the organization’s mission and long-term sustainability. This position is based on-site at our Tustin office, with a hybrid work arrangement available.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person