Accounting & Finance S2

Title: Accounts Payable Associate

Location: Naperville, IL

Reports to: Alyssa Correa

Created by: Finance, Shared Services

FLSA: Non-Exempt

Who is Rensa Filtration?

Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States and Canada that keep environments safe and industries thriving.

What We Do:

We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.
We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.

What you will do:

The Accounts Payable Associate provides essential administrative and transactional support to the Finance and Accounting team. This entry-level position is responsible for performing routine clerical duties, data entry, and basic financial tasks with accuracy and timeliness. The role is ideal for individuals beginning their career in finance or accounting and offers opportunities to learn and grow within the department

Essential Duties and Responsibilities

Perform accurate data entry and assist with processing invoices, conducting 3-way matching and entering expense reports into accounting system (QuickBooks).
Facilitate the vendor set-up process ensuring the completion of key profile details, credit applications and document handling like W9 and banking information.
Conduct supplier invoice auditing to verify accuracy, compliance with contract terms, and proper cost allocation.
Prepare basic reports and spreadsheets using Excel or other tools to monitor vendor relationships and maintain clean vendor records.
Reconcile and monitor vendor statements on a routine basis.
Maintain organized financial records and filing systems (electronic) including the AP Inbox and SharePoint documents.
Monitoring AP phone calls and emails when vendors have questions.
Collaborate with team members to support departmental goals and deadlines.

Required Skills and Abilities:

Ability to organize and prioritize a high volume of work, meet deadlines and multitask
Good follow-up skills
Strong attention to detail and organizational skills.
Ability to maintain effective working relationships with all team members (accounting department, shipping department, suppliers)
Effective communication and interpersonal skills.
Proficient in Microsoft applications (Excel, Word, etc.), and able to learn new systems quickly

Education and Experience

High school diploma required or equivalent years of applicable experience
Associate's degree preferred
Accounts Payable: 1-2 years (Required)
ERP experience, QuickBooks is a plus

Competencies:

Learn to use professional concepts. Apply company policies and procedures to resolve routine issues.
Works on problems of limited scope. Follow standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Build stable working relationships internally.

Working Conditions:

Hybrid Office Environment: This position is primarily performed in a professional office environment with standard lighting, temperature, and noise levels. Three days in-office, two days work-from-home. The role requires prolonged periods of sitting at a desk and working on a computer. The employee must be able to access and navigate office and production areas as needed. The position may also involve regular interaction with internal teams, vendors, and logistics personnel, requiring effective verbal and written communication skills. Standard business hours apply, with occasional flexibility based on operational needs.

Note: The above working conditions are subject to change based on company policies and the nature of specific projects or assignments. Any modifications or updates will be communicated in a timely manner.

EEO Statement:

We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Rensa Filtration is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

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