Join Our Team as a Accounting & Finance Assistant!

Full-Time | Reports to Finance Director

Are you detail-oriented, organized, and passionate about keeping financial operations running smoothly? Do you thrive in a professional environment where accuracy, teamwork, and integrity matter?

We’re looking for a motivated Billing & Finance Assistant to support the financial health and daily operations of our organization. This is more than a numbers role — it’s an opportunity to play a key part in a mission-driven team that values professionalism, collaboration, and excellence.

What You’ll Do

Billing & Accounts Management

• Maintain Accounts Payable, Accounts Receivable, and cash receipt records

• Process electronic monthly billings (Innovations, Day Activity SALS, Long-Term Support)

• Generate and manage invoices for organizational contracts

• Enter billing data and finalized cash receipts into financial systems

• Research and resolve chargebacks, returns, bad checks, and billing discrepancies

• Respond to accounts receivable inquiries and follow up as needed

• Reconcile assigned accounts within established timelines

Financial Operations & Reporting

• Prepare accounts payable checks and reports

• Maintain accurate AP files and documentation

• Assist with monthly closings, year-end closing, and annual audits

• Prepare financial analyses as requested

• Support special projects within the Finance Department

Collaboration & Service

• Work closely with Operations and MCOs to resolve billing issues

• Ensure compliance with all state and federal regulations

• Order supplies for programs and administrative needs

• Serve as a culture ambassador, modeling professionalism and respect

• Treat individuals served and coworkers with dignity and professionalism

What Makes You a Great Fit

We’re looking for someone who is:

✔ Highly organized and detail-focused
✔ Ethical and trustworthy with confidential information
✔ Adaptable and comfortable in a fast-paced environment
✔ A strong communicator (written and verbal)
✔ Skilled in problem-solving and critical thinking
✔ Team-oriented and service-focused
✔ Able to work independently with minimal supervision

Qualifications

• Clean criminal background

• Associate’s Degree or higher in Accounting (preferred)

• Knowledge of general accounting principles and procedures

• Proficiency with Medicaid systems

• Proficiency with Microsoft Office, GL accounting systems, spreadsheets, formulas, and pivot tables

• Strong database and reporting skills

• Excellent written, verbal, and telephone communication skills

• Ability to maintain strict confidentiality

• Ability to meet deadlines and manage multiple priorities

Work Environment

This position operates in a professional office setting using standard office equipment (computers, phones, printers, etc.). The role is primarily seated but may occasionally require standing, walking, lifting up to 50 pounds, and other light physical activity.

❤️ Why Join Us?

You’ll be part of a supportive, mission-driven organization where your work truly matters. Your attention to detail and financial expertise help ensure our programs operate smoothly and continue making a positive impact in the community.

If you’re ready to bring your accounting skills, professionalism, and positive attitude to a team that values excellence and integrity — we’d love to hear from you!