Accounting & Human Resources Assistant

Accounting & Human Resources Assistant

Related Titles: Accounting Assistant

Reports To: Controller

Supervises: None (no supervisory duties)

Classification: Full-Time, Non-Exempt

Position Purpose

The Accounting & Human Resources Assistant supports the financial and administrative operations of Traditions Club Bryan, LP. This position provides direct support to the Controller and Assistant Controller through accurate accounting practices, payroll processing, benefits administration, and employee record management. The role plays a key part in ensuring financial accuracy, HR compliance, and the overall success of daily operations.

Education and Experience

• Bachelor’s or Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• Minimum of three (3) years of experience in accounting and/or human resources preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Job Knowledge, Core Competencies, and Expectations

• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to calculate and interpret discounts, interest, commissions, prorations, and percentages.
• Familiarity with Texas Sales and Use Tax laws, especially as they apply to accounts payable invoices.
• Basic understanding of invoice processing, payment documentation, and reconciliations.
• Strong organizational skills for database management, recordkeeping, and filing.
• General knowledge of federal and state employment laws and HR best practices.
• Experience administering employee benefits and HR-related programs preferred.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service abilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in standard office equipment and computer applications.

Summary (Essential Functions)

The Accounting & HR Assistant supports the Controller and Assistant Controller in carrying out daily accounting and human resources functions. This position ensures accurate processing of accounts payable and receivable, assists with payroll and benefits administration, maintains employee records, ensures compliance with employment regulations, and provides administrative support for the Accounting and HR departments.

Essential Duties and Responsibilities

• Maintain accurate and up-to-date personnel files.
• Prepare and distribute internal and external job postings, including postings to social media, the Club website, and relevant job boards or college career centers.
• Maintain and update the HR section of the Club website.
• Coordinate and record monthly safety meetings and maintain documentation.
• Assist in administering employee benefits and HR programs.
• Ensure compliance with federal, state, and local employment laws and filing requirements.
• Maintain and update Standard Operating Procedures (SOPs) as departmental processes evolve.
• Contribute to the development and improvement of departmental goals, policies, and procedures.
• Perform special projects and other related duties as assigned by the Controller or Assistant Controller.

Licenses and Special Requirements

• Obtain and maintain TABC (Texas Alcoholic Beverage Commission) certification to ensure understanding of alcohol service laws and compliance requirements.

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand, and lift up to 40 pounds.
• Must be able to sit for extended periods.
• Moderate noise level typical of an office environment.
• Must maintain a cooperative and flexible attitude, willingly stopping or shifting tasks to assist others and ensure overall Club operations run smoothly.