Accounting & Job Cost Manager

Company

At PAINT CORPS, we are building a high-performance painting and coatings company focused on operational excellence, financial accuracy, and elite customer service. We serve residential, commercial, HOA, industrial, and property management clients throughout the Tampa Bay area.

We are looking for a highly organized, detail-oriented In-House Accountant who can operate with urgency, accuracy, and accountability in a fast-moving environment.

This is not a passive bookkeeping role. We need someone who can manage financial operations daily, keep job costing current in real time, aggressively manage receivables, and maintain clean, accurate financial records across the company.

Position Overview

The In-House Accountant will be responsible for managing day-to-day accounting operations, job costing, reconciliations, payroll support, accounts receivable follow-up, and QuickBooks management.

The ideal candidate is highly organized, proactive, comfortable with deadlines, and capable of handling large transaction volume while maintaining accuracy.

Construction, painting, home service, or subcontractor accounting experience is strongly preferred.

ResponsibilitiesFinancial Operations

• Perform same-day job costing and financial closeouts on completed projects
• Maintain accurate financial records within QuickBooks Online
• Reconcile bank accounts, credit cards, and transactions daily/weekly
• Categorize and audit transactions for accuracy
• Maintain organized receipt and documentation management systems
• Assist leadership with financial reporting and job profitability tracking

Accounts Receivable

• Collect outstanding receivables, especially accounts 90+ days past due
• Communicate professionally with customers regarding overdue invoices
• Maintain AR aging reports and escalation tracking
• Coordinate with operations and project management teams regarding invoice disputes or delays

Payroll & Subcontractor Payments

• Process weekly payroll
• Process daily and weekly subcontractor payout tracking
• Verify job completion documentation prior to payment
• Ensure subcontractor compliance documentation is current
• Assist with 1099 tracking and year-end preparation

Administrative & Compliance

• Maintain vendor records and W9 documentation
• Assist with financial process improvements
• Support month-end close procedures
• Maintain confidentiality of all financial information

Qualifications

• 3+ years of accounting or bookkeeping experience
• Strong proficiency in QuickBooks Online
• Experience with accounts receivable collections
• Strong reconciliation and transaction management skills
• Experience processing payroll
• Strong attention to detail and organizational ability
• Ability to work in a fast-paced environment with deadlines
• Strong communication and follow-up skills
• Construction, painting, trades, or home service industry experience preferred

Preferred Experience

• Job costing experience
• Subcontractor payment management
• High transaction-volume businesses
• CRM and operational software experience
• Understanding of gross profit and job margin tracking

Compensation

• Competitive salary based on experience
• Performance-based compensation opportunities available
• Full-time position
• In-office position in the Tampa Bay area

What Success Looks Like

• Job costing completed same day
• Clean and accurate QuickBooks records
• Reduced aged receivables
• Accurate payroll processing
• Organized financial systems
• Fast communication and follow-through
• Strong ownership mentality

Schedule

• Monday to Friday
• Full-time
• In-office

Pay: $59,904.80 - $72,143.41 per year

Work Location: In person