Accounting Manager

Position Summary

The Accounting Manager performs sensitive accounting activities associated with the assigned responsibility and oversees the operations of the Finance Department. Responsible for managing, monitoring, and evaluating the general ledger, accounts receivable/tenant accounting, accounts payable/payroll, Section 8 Housing Choice Voucher program and other accounting activities and services of the Finance Department. Directly responsible for ensuring the Agency receives at least a satisfactory rating concerning HUD agency scoring systems, such as National Standards for the Physical Inspection of Real Estate (NSPIRE), Public Housing Assessment System (PHAS), Section 8 Management Assessment Program (SEMAP), or other future HUD required evaluation systems.

Responsibilities

• Recommends and implements Agency goals, objectives, policies and procedures regarding such services and activities.
• Participates in the employee selection process for positions within the Finance Department; and makes recommendations regarding the selection of personnel. Provides direct supervision of staff involved in the performance of accounting and related activities; assigns work activities and projects; and evaluates work performance. Coordinates the provision of staff training and development activities. Recommends and implements progressive disciplinary actions, as required.
• Creates and revises the annual operating budget for all Agency programs. Implements the budget, as approved. Monitors revenues and expenses to identify changes in spending, prepares forecasts for additional funds for consulting services, equipment, materials, and supplies, as required.
• Allocates monthly HUD deposits to proper programs, processes payments received at the main office into proper tenant accounts or against repayment agreement, and code other payments for processing.
• Monitor online bank accounts for third-party tenant assistant payments, enters into Agency software, and notify appropriate Property Manager of receipt of payment.
• Reviews and evaluates existing accounting systems, control systems, and reporting procedures to determine their functionality and effectiveness. Makes recommendations regarding the revision of existing and/or the development of new systems and procedures, as appropriate. Implements such systems and procedures, as approved.
• Responsible for the maintenance of the general ledger and subsidiary records. Prepares monthly and year-end closings. Reconciles financial records, as required.
• Prepares and/or supervises the preparation of complex accounting, auditing and financial reports, statements, and other documents. Analyzes estimated revenue accounts as an aid in determining and estimating budget statistics and forecasts. Prepares financial reports and analyses required by members of the Agency’s executive staff, the Board of Commissioners (BOC), HUD, and other funding and regulatory agencies.
• Processes drawdown of eLOCCS payments for monthly grant expenses incurred, Capital Fund draws, and Operating Fund draws. Processes monthly rent run and utility reimbursements for LIPH, processes monthly escrow deposit, and interest for all programs.
• Processes vacancy claims, Vacate Notices, calculates, and processes quarterly vacancy loss adjustments, and tracks and assists Property Managers with insurance claims.
• Coordinates with outside auditing firm to perform year-end financial audits, prepare responses, and implement applicable corrective actions pertaining to audit findings.
• Serves as an internal consultant to executive and senior management staff members on issues related to the assigned area of responsibility. Conducts research and collects and analyzes data regarding such issues. Makes recommendations regarding the resolution of such issues. Participates in the development and implementation of special accounting related projects, and management information systems applications.
• Collects and analyzes data associated with the essential responsibilities of the classification, as required. Prepares reports, memoranda, letters, and other forms of documentation associated with duties and responsibilities. Research and respond to internal and external financial inquiries.
• Conducts periodic department staff meetings. Attends departmental and Agency-wide meetings, and meetings of other operating departments of the Agency, as required. Represents the Finance Department at meetings with vendors, consultants, and external agencies and organizations regarding matters pertaining to duties and responsibilities.
• Oversees all payroll and accounts payable activities and related entries and schedules to ensure accuracy and completion.
• Prepares annual and quarterly financial statements as designated and submits required unaudited and audited financial information in HUD's REAC system. Assists in preparation of the annual audit report Comprehensive Annual Financial Report (CAFR) per Government Finance Officers Association (GFOA) requirements.
• Coordinates schedule with auditors for planning, preliminary audit, and final fieldwork. Ensures all required documentation and schedules are prepared and provided to the auditors timely and accurately and serves as their main point of contact. Ensures appropriate space is reserved for auditors to work while on-site. Ensures CAFR matches all schedules given to the auditors and assists them as needed to finalize the report. Coordinates information and documentation needed from other departments.
• Approves all purchase orders within budget to ensure budgetary authority, coding, and compliance.
• Performs general administrative duties by preparing federal tax related documentation, reports, and schedules; attends meetings with Agency staff, stakeholders, and partners; and conducts training for Agency personnel as needed.
• Attends trainings, webinars, and conferences to stay current with financial management and in compliance with HUD and other pertinent regulations.
• Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

A bachelor’s degree in accounting or equivalent is required including specialized training in municipal or governmental accounting. Experience must include five (5) years of increasingly responsible accounting or financial auditing experience, with at least three (3) years of experience in a supervisory or management capacity and general knowledge of PHA accounting practices.

The following training must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

• Fair Housing
• Procurement & Contract Management
• PHA Financial Management

Knowledge and Skills

• Must have knowledge of the State General Statutes, HUD Financial Accounting Requirements, HUD notices and regulations, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB).
• Ability to perform financial analysis.
• High level of communication, leadership, and supervisory skills.
• Must assume Agency-wide fiscal responsibility.
• Computer skills (Excel, Word, PowerPoint), general office machines.
• Advanced ability to read and understand advanced literature, books reviews, technical journals, financial reports, and legal documents.
• Advanced ability to understand and apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables.
• Must be skillfull in prioritizing, problem solving, formulation, reasoning, analyzing and proofreading.
• Sensitivity to and experience working with the ethnically and culturally diverse individuals, communities, agencies and organizations which comprise the constituency of the Agency.
• Ability to establish and maintain effective, professional, and tactful working relationships with co-workers and persons outside the Agency.

Supervision Controls

The employee receives directions from the Executive Director. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation, or the Executive Director, depending upon the assignment. Normal duty assignments are performed by the employee based on his/her own judgment. The employee has supervisory responsibility over staff in the Finance department.

Guidelines

Guidelines include published laws, regulations, handbooks, financial and accounting standards established through nationally recognized accounting standards boards. If guidelines do not cover a situation, the employee consults the Executive Director. Sound judgment, consistency and accuracy are needed to successfully perform duties.

Other Requirements

• Must possess a valid driver’s license and maintain a good driving record.
• Must be available for occasional overnight travel for training.
• Must pass employment drug screening and criminal background check.
• Must work with the highest degree of confidentiality.

Compensation

Annual salary range begins at $70,000.00, commensurate with education and experience.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Location:

• Monroe, NC 28112 (Preferred)

Ability to Commute:

• Monroe, NC 28112 (Required)

Work Location: In person