Accounting & Operations Coordinator

Overview
aVenue Event Group is seeking a highly organized, detail-oriented Accounting & Operations Coordinator to support our financial administration, event documentation, CRM workflows, payroll support, and internal operations. This role is ideal for someone who enjoys structure, accuracy, systems, and cross-functional coordination.

This position will work closely with company leadership and our contracted Controller to ensure that accounting workflows, event financial records, lead intake, reimbursements, commissions, payroll support, and administrative processes are completed accurately and on time.

Key Responsibilities

Accounting & Financial Administration

• Code and categorize transactions in QuickBooks Online.
• Process and review bank feed activity.
• Track and code manual payments, including checks, wires, cash, and Zelle.
• Support accounts payable and vendor payment documentation.
• Assist with payroll preparation and approved reimbursement entries.
• Help maintain clean financial records for month-end close.
• Review and clear unresolved items in “Ask My Accountant.”
• Assist with undeposited funds review and sales tax audit preparation.
• Coordinate accounting questions with the Controller and internal team members.

Event Financial Workflow

• Create Google Drive folders for newly booked events.
• Create or duplicate Event P&L documents for new events.
• Maintain accurate folder naming conventions and file organization.
• Support event financial tracking and documentation.
• Assist with commission audits by reviewing event revenue, expenses, gross profit, and required backup.
• Follow up with team members on missing event financial information.

CRM, Lead Intake & Communication Support

• Monitor direct email inquiries and ensure qualified leads are entered into Tripleseat.
• Review emergency call summaries from Smith.ai and route information to the appropriate team member.
• Help ensure all leads are properly assigned, tracked, and followed up on.
• Maintain clean and accurate CRM records.
• Flag urgent, high-value, or unresolved inquiries for leadership.

Administrative Operations

• Maintain internal administrative checklists and SOPs.
• Support onboarding and training for internal systems and workflows.
• Help manage recurring administrative deadlines.
• Support leadership with special projects, reporting, and operational organization.
• Identify opportunities to improve efficiency across accounting, CRM, and admin workflows.

Qualifications

• 3+ years of experience in accounting administration, bookkeeping support, operations coordination, office management, or a similar role.
• Experience with QuickBooks Online strongly preferred.
• Payroll or accounts payable experience preferred.
• Strong Google Workspace skills, especially Google Drive and Google Sheets.
• CRM experience preferred; Tripleseat experience is a plus.
• Strong attention to detail and follow-through.
• Ability to handle confidential financial, payroll, and commission information.
• Comfortable working independently and managing recurring deadlines.
• Strong written communication and organizational skills.
• Hospitality, events, venue, restaurant, or service-business experience is a plus but not required.

The ideal candidate is highly organized, proactive, trustworthy, and comfortable working behind the scenes to keep the business running smoothly. They enjoy clean systems, accurate records, clear checklists, and making sure important details do not fall through the cracks.

Pay: $25.04 - $30.15 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Orlando, FL 32803