Accounting & Operations Coordinator

Accounting & Operations Coordinator

Improve Your House Magazine

Remote (Denver-area preferred)

Full-Time | $60,000–$70,000 DOE + PTO

About Improve Your House Magazine

Improve Your House Magazine is a direct-mail advertising company that helps home improvement contractors reach homeowners through targeted local advertising. We work with contractors across multiple markets and are growing steadily.

We are looking for a highly organized, detail-oriented Accounting & Operations Coordinator to help keep day-to-day operations running smoothly. This role combines bookkeeping, payment processing, customer follow-up, office operations, and internal coordination.

This is a great fit for someone who enjoys organization, follow-through, and keeping a business operating efficiently.

What You’ll Do

Billing & Payment Processing

• Process customer credit card payments
• Update customer card information and manage recurring billing
• Track accounts receivable and follow up on unpaid invoices
• Call and email customers regarding past-due balances or expired cards
• Reconcile payments between payment processors and QuickBooks

Bookkeeping & Payroll

• Enter invoices, expenses, and sales receipts into QuickBooks
• Categorize expenses and maintain accurate financial records
• Assist with payroll processing
• Support ongoing bookkeeping and reporting tasks

Operations Coordination

• Administer technology systems
• Help onboard new employees
• Support internal systems, CRM updates, and workflow tracking
• Aggregate and organize operational data in spreadsheets
• Assist leadership with special projects

Magazine Quality Control

• Review magazines before print to ensure:
• Correct advertiser placement
• Accurate phone numbers and contact information
• Working QR codes
• Proper ad formatting and details

Qualifications

• Professional and personable when communicating with customers
• Strong attention to detail and accuracy
• Highly organized and dependable
• Comfortable managing many tasks simultaneously
• Strong written and verbal communication skills
• Ability to work independently in a remote environment

Preferred Experience

• Experience working with home service, construction, or contractor businesses strongly preferred
• Prior experience in office management, operations coordination, bookkeeping, AR/AP, or administrative support
• Experience in a small business environment preferred

Software & Tools

Experience with some or all of the following is preferred:

• QuickBooks
• Google Workspace (Gmail, Sheets, Docs)
• Credit card/payment processing systems
• CRM systems
• Spreadsheet and data management tools

Work Setup

• Fully remote
• Denver-area strongly preferred for occasional meetings or working sessions
• Full-time position

Compensation & Benefits

• $60,000–$75,000 salary depending on experience
• PTO
• Company holidays
• Flexible remote work environment
• Opportunity for growth as the company expands

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Work from home

Work Location: Remote