Accounting & Payroll Specialist

Valley Beverage is a local, family-owned company and leading provider of premium beverages in the Central Maine area. We offer a diverse portfolio of high-quality beverages, including beer, wine, spirits, and a wide range of non-alcoholic drinks. We are committed to delivering exceptional products and exceptional service to our customers.

With a rich heritage spanning over 50 years, we take immense pride in being a family-owned company. Our reputation rests on representing a remarkable selection of both national and local brands, embodying excellence within the industry. Our portfolio includes renowned names such as ABI, Maine Beer Company, Orono Brewing, Banded Brewing, Bunker Brewing, Mass Bay Brewing, Bigelow Brewing, Prime, Ghost, Snapple, and Arizona among many others; each standing as a testament to our commitment to quality and diversity within the beer industry.

We are seeking a productive, detail-oriented, and self-motivated individual to join our team as an Accounting Payroll Specialist. This position works closely with the Financial Administrator and is responsible for a variety of accounting, payroll, and administrative duties to support daily business operations.

The ideal candidate will possess strong organizational skills, attention to detail, the ability to manage multiple priorities, and a commitment to accuracy and confidentiality.

Responsibilities

Accounts Payable & Accounting

• Review accounts payable documents to ensure payment requests comply with company policies and procedures and include appropriate documentation and approvals.
• Process vendor invoices and ensure proper general ledger coding.
• Generate vendor payments on a routine schedule and prepare supporting documentation for review.
• Respond to vendor and internal inquiries regarding invoices and payment status.
• Gather and maintain W-9 forms and Certificates of Insurance (COI).
• Maintain ledgers and prepare journal entries.
• Prepare account reconciliations for general ledger and bank accounts.
• Prepare monthly excise tax and sales tax reporting.
• Assist with audits and year-end reporting.

Accounts Receivable

• Processing EFT, EDI and check payments in the accounting and banking system.
• Prepare EFT drafting and review banking transactions.
• Review and resolve customer invoice questions and outstanding balances.
• Respond to external vendors and internal managers regarding all aspects of the accounts receivable process, including processing remittances
• Review and prepare weekly aging reports with research comments
• Maintaining outstanding chain payment spreadsheets weekly

Payroll & Benefits

• Ensure timely and accurate processing of weekly payroll.
• Process payroll adjustments and maintain supporting documentation.
• Maintain employee payroll and company information with strict confidentiality.
• Verify employee setup information and approve timecards within third-party payroll applications.
• Maintain employee Paid Time Off accruals and balances.
• Reconcile monthly benefit invoices to payroll deductions.
• Prepare monthly labor hour reporting
• Review user entitlements and auto-use deductions on a quarterly basis.

Administrative Support

• Support the Financial Administrator, and other team members as needed.
• Assist with monthly bank reconciliations.
• Assist with monthly financial statement preparation.
• Assist with audits

Qualifications

• Associate degree in Accounting, Business, or related field preferred; Bachelors degree a plus. Relevant experience may be considered in lieu of education.
• 4+ years of accounting, bookkeeping, payroll, or related experience preferred.
• Good working knowledge of accounting and bookkeeping principles and procedures.
• Strong understanding of payroll regulations, tax laws, and compliance requirements.
• High commitment to customer service and strong interpersonal skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple tasks and shifting priorities while maintaining accuracy and effectiveness.
• Self-starter with a positive attitude and strong work ethic.
• Ability to handle sensitive and confidential information professionally.
• Proficiency with Microsoft Office products, especially Excel, Word, and Outlook.
• Experience with Paylocity and/or VIP software preferred.
• Ability to meet deadlines in a fast-paced environment.

• Health insurance
• Dental insurance
• Vision insurance
• Company paid life and short term disability
• 401k with 5% company match
• Wellness Program
• Paid time off
• Paid holidays

Offered compensation: $26/hr - $28/hr

Experience and License Requirements

• Accounting (optional)
• Payroll Processing (optional)