Accounting Specialist

Indiana Printing and Publishing Company, Inc. is hiring for an Accounting Specialist!

Position Overview
The Accounting Specialist is a key member of the finance team. This role ensures accurate financial records, timely processing of transactions, and assists the CFO with month-end close, financial reporting, and internal controls.
This is a hands-on, multifaceted position well suited for an individual who thrives in a dynamic environment and enjoys a broad range of accounting responsibilities.

Key Responsibilities
Accounts Receivable (AR)

• Generate and distribute customer invoices and statements.
• Apply customer payments and reconcile AR aging.
• Monitor overdue accounts, perform collections, and maintain communication with customers.
• Resolve billing discrepancies and coordinate with internal departments (e.g., sales, production).
• Prepare weekly AR reports and cash-flow projections.

Accounts Payable (AP)

• Process vendor invoices, match POs, verify approvals, and maintain accurate records.
• Manage weekly check runs, ACH payments, and credit card transactions.
• Reconcile vendor statements and resolve discrepancies.
• Maintain W-9 forms and prepare year-end 1099 filings.
• Assist with cost allocation, expense coding, and AP aging maintenance.

Payroll

• Prepare and process weekly/bi-weekly payroll for hourly and salaried employees.
• Review timecards, overtime, bonuses, garnishments, and deductions for accuracy.
• Maintain payroll records in compliance with federal, state, and local regulations.
• Reconcile payroll reports and assist with year-end W-2 processing.
• Coordinate with HR on onboarding/offboarding and benefits deductions.

Accounting Specialist Duties

• Assist with month-end and year-end close, including journal entries, accruals, and account reconciliations.
• Support the preparation of financial statements, budget tracking, and variance analysis.
• Maintain internal controls and support audits (internal/external).
• Assist in implementing process improvements, automation, and workflow efficiencies.
• Back up the Controller for select reporting and financial tasks.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 3–7 years of experience across AR, AP, payroll, or general accounting.
• Strong understanding of GAAP accounting principles.
• Proficiency with accounting/ERP systems (e.g., Microsoft Great Plains, Ad Orbit, EPMS, etc.).
• Advanced Excel skills.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal abilities.

Preferred Skills

• Experience in a manufacturing or multi-step production environment is a bonus
• Familiarity with job costing, inventory accounting, and production workflows.
• Knowledge of payroll tax filings and sales tax filings

Work Environment & Physical Requirements

• Office-based position with standard business hours.
• Occasional extended hours during month-end/quarter-end.
• Ability to lift up to 20 lbs for file boxes or office supplies, as necessary.

Compensation & Benefits

• Health, dental, and vision benefits
• 401(k)
• Paid time off & holidays

Indiana Printing and Publishing Company, Inc., JLD Media Company, L.L.C. , and its affiliates, provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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