Accounting Specialist

About the Company

EqualAccess is partnering with a well-established and community-focused affordable housing provider operating across the Bronx, Brooklyn, and Manhattan. Our client develops and manages a diverse portfolio of multifamily rental properties supported by housing programs including LIHTC, HOME, and project-based voucher (PBV) initiatives.

As the portfolio continues to grow, the organization is seeking an experienced Accounting Specialist to support day-to-day accounting functions and cross-department coordination.

Position Summary

The Accounting Specialist is responsible for managing core accounting operations across a multi-property portfolio. This role oversees accounts receivable and payable functions, reconciliations, vendor compliance, and financial reporting while serving as a key liaison between Accounting, Operations, Compliance, Legal, and external partners. This position is ideal for someone who combines strong technical accounting skills with the ability to operate in a fast-paced property management environment.

Key Responsibilities

Accounts Receivable & Collections

• Lead processing of all incoming payments, including rent, subsidies, security deposits, concessions, and write-offs
• Prepare and distribute monthly rent bills and tenant share adjustment reports
• Maintain and reconcile accounts receivable ledgers
• Investigate and resolve billing discrepancies, subsidy issues, and payment variances
• Issue and track required notices (late payments, returned checks, uncashed deposits)
• Respond to tenant rent inquiries with professionalism and accuracy

Reconciliations & Financial Reporting

• Conduct weekly and month-end reconciliations of bank accounts and receivable balances
• Participate in recurring cash management and reconciliation reviews
• Maintain subsidy billing and collection reporting in coordination with Compliance and Operations
• Support monthly financial reviews and variance analysis
• Assist with audits, compliance reviews, and internal reporting requirements

Accounts Payable & Vendor Management

• Review purchase orders and process vendor invoices accurately and on time
• Ensure proper approvals and supporting documentation are attached
• Reconcile vendor statements and resolve discrepancies
• Track recurring expenses and contract payments
• Support cash flow monitoring and account management

Cross-Functional Coordination

• Serve as a primary accounting contact for Operations, Compliance, Resident Services, and Legal
• Coordinate with internal teams on lease-related billing, collections, and adjustments
• Communicate with government agencies and third-party subsidy administrators
• Support onboarding of new properties or portfolio transitions

Process Improvement & Oversight

• Provide day-to-day guidance to accounting team members as needed
• Track accounting deliverables and deadlines
• Identify opportunities to improve workflow efficiency and internal controls
• Draft and maintain accounting process documentation

Qualifications

• 5 plus years of hands-on accounting experience within property management
• Solid understanding of AR, AP, reconciliations, and financial reporting
• Experience working with subsidies or regulated housing billing is a plus
• Advanced proficiency in Microsoft Excel
• Strong working knowledge of Word and accounting systems
• Excellent analytical, organizational, and problem-solving skills
• Clear written and verbal communication abilities
• Ability to manage multiple priorities in a deadline-driven environment

Location: Bronx, NY

Employment Type: Full-time

Compensation: $65,000–$80,000/year

Why EqualAccess - EqualAccess partners with best-in-class organizations and supports candidates beyond placement. Every professional we place receives 3 months of post-hire coaching and career support, ensuring long-term success and growth.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Do you have advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP/XLOOKUP, formulas, data analysis)?

Experience:

• Accounts receivable: 5 years (Required)

Work Location: In person