Accounting Specialist

JOB
Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.Summary of Position: The Accounting Specialist coordinates the College’s accounting for Federal grant funds and maintains accurate grant records. The role supports grant oversight, processes general ledger adjustments, and reconciles accounts. It also verifies bank transactions, prepares Business Office invoices, and monitors related accounts receivable, while providing additional accounting support across the Business Office.This is a hybrid eligible position that would allow for 2-3 days a week working from home after the training period.

EXAMPLE OF DUTIES
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.2. Perform office function’s which may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.4. Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.5. Grant Accounting - Supporting Action/Task May Include: Manage the accounting process for Federal grants, including budgeting worksheets, analyzing charges, providing detailed documentation, and ensuring accuracy.Coordinate with Post Award Grants Coordinator and Project Managers to develop and monitor Federal grant budgets.Request Federal PELL/Direct Loan funds.Process monthly Federal grant invoices for submission/reimbursement.Monitor grant receivables.Prepare entries related to grant activities.Analyze grant agreements and guidelines to determine financial reporting requirements, budget restrictions, and compliance obligations.Lead preparation of annual single audit and budget documents for grants.6. Cash Reconciliation – Supporting Action/Task May Include: Reconcile control bank account.Review the daily cash worksheet, reconcile it to the general ledger, and prepare entries to record necessary cash activities.Process wires paid and wires received in general ledger.Monitor bank daily for wires/payments that need to be distributed.Monitor voids and void checks in general ledger.Verify payroll tax transactions.7. Other Accounting Functions - Supporting Action/Task May Include: Create Business Office invoices and monitor associated receivable aging.Submit Sales and Use tax report monthly.Prepare tax levy to distribute to municipalities and tax levy reconciliations.

SUPPLEMENTAL INFORMATION
This position reports to: Director of Finance Starting hourly salary range based on education and experience: $21.95 - $28.12 This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, HRA, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), Employee Wellness Incentive, Education Reimbursement, and tax-sheltered retirement annuity programs - 457 & 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Parental paid leave, Military paid leave, Volunteer leave, and Leave donation. Applicant review will begin: Monday, June 1, 2026 Start Date of: July 2026This is a hybrid eligible position that would allow for 2-3 days a week working from home after the training period. Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.Annual Security Report (Clery Act)For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: https://www.westerntc.edu/sites/default/files/student-rights/documents/AnnualSecurityReport.pdf or contact Justin Weisbecker, Director Campus Community Safety at 608-789-6165.An Equal Opportunity/Access/Employer And EducatorWestern Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.Non-Discrimination NoticeWestern Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College’s non-discrimination policies may be directed to: John Heath Director of Human Resources Western Technical College 111 7th Street North La Crosse, WI 54601 608-785-9464 WI Relay: 711