Accounting Specialist

Are you an organized, detail-oriented accounting professional who enjoys keeping financial operations running smoothly? Do you thrive in a collaborative environment where accuracy and timeliness matter? If you're ready to take ownership of key accounting functions and contribute to a high-performing team, we’d love to meet you.

As our Accounting Specialist, you’ll play a key role in supporting Accounts Payable, Accounts Receivable, cash management, and general accounting processes. This role is ideal for someone who enjoys variety, takes initiative, and values precision, accountability, and continuous improvement.

Key Responsibilities:

Accounts Payable

• Process vendor invoices, match purchase orders, and ensure timely and accurate payments

• Maintain vendor records, including W-9 and 1099 compliance

• Set up new vendors and ensure accurate documentation and system integrity

• Respond to vendor inquiries and resolve invoice discrepancies in a timely manner

Accounts Receivable

• Record customer ACH, credit card, and check payments accurately and timely

• Monitor AR Aging and take ownership of collections efforts, including proactive outreach to reduce past-due balances

• Investigate and resolve unapplied or misapplied payments and identify root causes

• Collaborate with internal teams to resolve billing issues and improve payment accuracy

• Respond to customer inquiries and coordinate internally as needed

Cash Management & Banking

• Record and track daily deposits and cash activity, ensuring completeness and accuracy

• Maintain daily cashflow and deposit reporting for leadership visibility

• Perform Positive Pay verification for ACH and check transactions

• Monitor assigned bank accounts and resolve discrepancies promptly

General Accounting Support

• Assist with monthly close processes, including account reconciliations and variance resolution

• Complete bank reconciliations within established timelines

• Post journal entries, including payroll, benefits, and allowance-related entries

• Support year-end processes, reporting, and audit preparation

• Manage and respond to Accounting Inbox communications, ensuring timely follow-up and organization

Compliance & Documentation

• Ensure all AP/AR and cash activities comply with internal controls and accounting policies

• Maintain organized and audit-ready documentation in shared systems

• Support continuous improvement of accounting processes and workflows

Required Education & Experience:

• Bachelor’s degree in Accounting + at least 1 year of experience, or 3+ years of relevant accounting experience

• Experience with accounts payable, accounts receivable, reconciliations, and journal entries

• Required: Experience using NetSuite

• Experience in a high-volume or multi-entity environment preferred

• Working knowledge of accounting principles and relevant tax requirements

The Ideal Candidate:

• Understands how AP/AR, cash management, and reconciliations impact cash flow, relationships, and audit readiness

• Takes ownership of work, follows through on deadlines, and proactively escalates issues

• Identifies root causes and seeks ways to improve accuracy and efficiency

• Communicates professionally and builds trust across teams and with external partners

• Thrives in a fast-paced environment while maintaining organization, accuracy, and confidentiality.

Benefits:

• Competitive salary

• Health, dental, and vision insurance (Employee only dental and vision are free!)

• Generous PTO & Sick Time

• Chaplaincy & Employee Care

• Retirement plan with company match

• Professional development and growth opportunities

About Us:

At QDS, our values are everything. We were honored as the #1 company in Values by The Charlotte Observer, out of more than 2,000 businesses in the area. Since 1983, we’ve built a reputation for excellence by creating a workplace where hardworking, values-driven people find purpose, fulfillment, and fun.

We’re more than a cash automation company - we’re in the people business. Through leadership development and a servant-minded culture, we help our team grow not just professionally, but personally. At QDS, we’re a Super Bowl-caliber team, and we’re looking for our next class of rising stars. Could one of them be you?