Accounting Specialist

Description

Job Summary

The Accounting Specialist supports the day-to-day financial operations of the company. This role is responsible for processing transactions, maintaining accurate financial records, and assisting with reporting and compliance. The ideal candidate is detail-oriented, organized, and comfortable working with deadlines.

Essential Functions

• Process, review, and code invoices, ensuring proper approval and accurate entry into the accounting system
• Prepare and issue vendor payments (check, ACH, wire) in a timely manner
• Generate customer invoices, post payments, and maintain accurate account records
• Monitor outstanding balances and follow up on past-due accounts to support collections’ efforts
• Perform monthly reconciliations for bank accounts, credit cards, and assigned general ledger accounts
• Prepare and post journal entries, including accruals, adjustments, and reclasses
• Investigate and resolve discrepancies, ensuring accuracy and completeness of financial data
• Support month-end and year-end close processes by completing assigned tasks within deadlines
• Assist in preparing financial reports, schedules, and supporting documentation
• Ensure all transactions are recorded in the correct accounting period and in alignment with company policy
• Assist with payroll review and reconciliation, including wages, taxes, and benefit deductions
• Coordinate with HR and payroll providers to resolve discrepancies and ensure accurate processing
• Maintain organized, accurate, and audit-ready financial records and documentation
• Ensure compliance with company policies, internal controls, and basic accounting standards
• Assist with internal and external audits by gathering and providing requested documentation
• Serve as a point of contact for vendors, employees, and internal departments regarding financial matters
• Respond to inquiries and resolve issues in a timely and professional manner
• Utilize accounting and payroll systems efficiently (e.g., Paycom, QuickBooks)
• Identify and recommend process improvements to increase efficiency and accuracy
• Assist with system updates, data clean-up, and standardization of processes
• Manage multiple priorities and meet deadlines in a fast-paced environment
• Handle sensitive and confidential financial information with discretion
  
  

Other Duties And Responsibilities

• Participate in proactive team efforts to achieve a positive, supportive workplace culture that encourages teamwork, accountability, and professional growth.
• Provides strong leadership, setting clear expectations and modeling professional standards.
• Communicates clearly and effectively with staff, clients, families, community partners, and regulatory agencies.
• Perform other duties as assigned
  
  

Competency

• Strong understanding of basic accounting principles (AP/AR, debits/credits).
• May support multiple departments or locations.
• Strong written and verbal communication skills; ability to interact with clients, staff, regulators, and community partners.
• Proficient ability to read and interpret simple instructions and diagrams.
• Excellent problem-solving skills with the ability to think outside of the box to resolve problems.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Suite or related software.
  
  

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

• Primarily indoor environment with occasional outdoor work performed in a residential or outpatient treatment setting.
• May be exposed to individuals experiencing emotional distress or behavioral challenges.
• May work in close proximity to staff and clients.
• Noise level is typically moderate.
  
  

Physical Demands

• Frequent standing, walking, bending, and reaching throughout the day.
• Must be able to lift, carry, and move objects up to 25 pounds regularly, and occasionally up to 40 pounds.
• Must have adequate visual acuity to read labels, and written instructions, and sufficient hearing to communicate effectively in a treatment environment.
  
  

Travel Required

Occasional travel between facilities, external trainings or meeting; must be able to drive or otherwise travel between locations during regular work hours.

Required Education And Experience

• High school diploma or GED
• 2+ years of accounting, bookkeeping, or finance experience preferred
• Experience with accounting software (e.g., Paycom, QuickBooks, etc.)
  
  

Preferred Education And Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Experience in healthcare, behavioral health, or multi-site operations
  
  

Work Authorization/security Clearance Requirements

• Must possess and maintain a valid California Driver’s License with a clean driving record.
  
  

PM21