Accounting Specialist

Accounting Specialist Job Description

Position Summary

The Accounting Specialist is responsible for supporting the daily accounting operations of the organization by maintaining accurate financial records, processing transactions, reconciling accounts, and assisting with month-end closing activities. This position works closely with management and other departments to ensure compliance with company policies and accounting procedures.

Essential Duties and Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documents.
• Prepare and process weekly and daily check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and W-9 documentation.

Accounts Receivable

• Post customer payments, including cash, checks, ACH, and credit card transactions.
• Monitor customer accounts and assist with collection activities.
• Prepare customer invoices and account statements.
• Reconcile accounts receivable balances.

Cash Management

• Prepare and verify daily bank deposits for cash, checks, and credit card transactions for multiple locations.
• Reconcile daily cash receipts to accounting records.
• Assist with bank account reconciliations and investigate discrepancies.
• Monitor cash balances and report unusual activity.

General Accounting

• Prepare journal entries and maintain supporting documentation.
• Reconcile general ledger accounts and subsidiary schedules.
• Assist with month-end and year-end closing processes.
• Maintain fixed asset records and depreciation schedules.
• Support budgeting and audit activities as requested.

Dealership-Specific Responsibilities (if applicable)

• Reconcile floorplan bank balances to related balance sheet accounts.
• Process manufacturer incentive and warranty receivables.
• Assist with vehicle inventory accounting and vehicle sales postings.
• Verify accuracy of deal paperwork and accounting entries.
• Support multi-location accounting operations and reporting requirements.

Reporting and Compliance

• Generate accounting reports for management review.
• Ensure compliance with company policies and accounting standards.
• Maintain confidentiality of financial information.
• Assist with internal and external audits.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Minimum 7 years of accounting, bookkeeping, or dealership accounting experience preferred.
• Strong understanding of accounts payable, accounts receivable, and general ledger functions.
• Proficiency with Microsoft Excel and accounting software.
• Experience with dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.) preferred.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving skills.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to work in a fast-paced office environment.

Key Competencies

• Accuracy and attention to detail
• Time management
• Analytical thinking
• Integrity and confidentiality
• Teamwork and collaboration
• Customer service orientation
• Problem-solving skills

Pay: $25.00 - $30.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 7 years (Required)

Work Location: In person