Accounting/Payroll Manager

About Palm Harbor Fire Rescue

Palm Harbor Fire Rescue is an independent special district serving the unincorporated community of Palm Harbor in northern Pinellas County, Florida.
We operate four fire stations with a team of dedicated professionals providing fire suppression, advanced life support EMS, and community risk reduction services to over 60,000 residents.

We are a progressive, transparent, and community-focused organization that values innovation, accountability, and professional excellence.

About the Position

This is a hands-on position responsible for performing and overseeing all financial and administrative operations of the District. The Accounting/Payroll Manager personally processes weekly payroll, accounts payable, and accounts receivable, while maintaining all general ledger and reporting functions.

Public accounting experience is required, as this position manages the full accounting cycle and ensures compliance with Florida Statutes, GASB standards, and governmental reporting requirements.

This is not a supervisory or policy-only position—it is ideal for a highly skilled and detail-oriented professional who enjoys working independently, managing all aspects of District finances, and building efficient, automated processes that improve organizational workflow and transparency.

Key Responsibilities

• Manage all aspects of fund accounting, A/P, A/R, payroll, and financial reporting
• Prepare the annual budget, three-year forecast, and annual financial report (AFR)
• Coordinate the independent audit and serve as liaison to the Auditor Selection Committee
• Oversee Truth in Millage (TRIM) filings (DR-420, DR-422, DR-487) and ensure compliance with state deadlines
• Support the Firefighters’ Pension Board (Chapter 175) and related reporting
• Maintain financial policies, purchasing procedures, and strong internal controls
• Streamline and automate processes to improve accuracy and reduce manual workload
• Provide administrative support for insurance, contracts, records, and board meetings

Minimum Qualifications

• Bachelor’s Degree in Accounting, Finance, or related field
• Minimum 5 years of progressive experience in governmental accounting or finance
• Strong understanding of fund accounting (GASB) and public budgeting
• Experience preparing for or managing external audits
• Advanced Excel skills and proficiency in accounting software (QuickBooks or similar)
• Excellent attention to detail and ability to manage multiple deadlines independently
• Must pass Criminal Justice Information Services (CJIS) background check

Preferred Qualifications

• Certifications: CPA, CGFO, CPFO, or CGFM
• Experience with Florida special districts, TRIM filings, and Chapter 175 pension plans
• Demonstrated success in creating automated workflows and process improvements

What We Offer

• Starting Salary: $95,800 with a five year step plan. The current max salary after five years is $107,823 (subject to increase). In addition, the district provides several education incentives.
• Comprehensive benefits package including health, dental, vision, and retirement
• Paid vacation, sick leave, and holidays
• Professional development and continuing education opportunities
• A supportive, small-team environment where your work directly impacts the organization

How to Apply

Submit your resume cover letter, and three professional references to:
firechief@palmharborfd.com
Position open until filled – First review of applications begins 05/21/2026.

Job Type: Full-time

Pay: $95,800.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• GAAP: 3 years (Preferred)
• Public Accounting: 3 years (Required)
• Accounting or Finance: 5 years (Required)

License/Certification:

• CPA, CGFO, CPFO, or CGFM (Preferred)

Ability to Commute:

• Palm Harbor, FL 34684 (Required)

Work Location: In person