Accounts and Administrative Executive

Job Purpose:

To support the finance and administrative operations of the cleaning company by handling accounting tasks, maintaining records, assisting with payroll, supporting HR activities, and providing general administrative support.

Key Responsibilities:

Accounting Responsibilities:

• Record and maintain daily financial transactions in Excel.
• Process supplier invoices, payments, and staff reimbursements.
• Monitor accounts receivable and follow up with clients for payments.
• Assist in preparing monthly financial reports, bank reconciliations, and petty cash management.
• Prepare VAT filings and assist with external audits.
• Assist in payroll preparation and maintaining payroll records.

Administrative Responsibilities:

• Maintain accurate records of employee attendance, leave, and overtime.
• Support recruitment processes by scheduling interviews and maintaining employee files.
• Assist with the onboarding of new employees, including documentation and induction.
• Manage office supplies, equipment, and maintenance requests.
• Coordinate with cleaning supervisors to ensure timesheets and job cards are submitted on time.
• Maintain company documentation, licenses, and renewals.
• Prepare letters, memos, reports, and other documents as required.

Customer and Operations Support:

• Assist in preparing quotations, contracts, and invoices for clients.
• Handle incoming calls, emails, and customer inquiries professionally.
• Liaise with clients for documentation and payment follow-up.
• Support field teams with administrative and logistical needs.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Experience:

• Accounting: 2 years (Required)

Location:

• Dubai (Required)

Work Location: In person

Application Deadline: 10/06/2025