Accounts Executive

Who are we?

Cell Tech Inc. is one of the largest service providers for the K-12 sector in the US. Our commitment to innovation drives us to develop cutting-edge solutions that empower our clients. To achieve this, we build and utilize proprietary software focused on automation and user-friendliness. As our company grows, so does our development team!

About The Role

The Accounts Executive will be responsible for managing and recording financial transactions with precision through comprehensive bookkeeping functions. This role includes processing invoices, tracking receivables and payables, managing reconciliations, preparing financial statements, and maintaining our accounting records in QuickBooks. The ideal candidate will have a well rounded and diverse understanding of bookkeeping principles, be highly organized, and communicate clearly and professionally.

In order to succeed in this role, the Accounts Executive must possess the following mindset, as these are the foundational principles upon which our Accounting Department is built on.

1) Urgent v Important = Prioritization.

2) 80/20 Pareto method to initial GOAL achievement | 20/80 thereafter (Agile, Adaptive, Effective, and Efficient "AAEE") process and approach towards task evaluation and execution = Results + Feedback = Pivot = Fine Tuning = End Game.

3) Face Forward = Dynamic/Fluid Continuous Improvement = Adaptive + Resilient Growth.

4) "Peaking Around Corners" = Constant assessment and asking the key question: "What Could Go Wrong" - leads to a transition from *reactive -> proactive*.

5) Simplicity = Path of least resistance = Timeliness + Results = Progress = Solution.

6) "Slow is Smooth, Smooth is Fast" = Identification + Timeline + Accountability = Result Reliability.

7) Consistency = Consistent Action = Consistent Results.

Key Responsibilities

• Accurately log daily financial transactions, including expenses, revenue, receipts, and disbursements.
• Oversee payables, receivables, as well as bi-weekly payroll accounting entries, ensuring timely payments to vendors and accurate billing to clients, as well as timely and accurate payment to Company personnel.
• Prepare and process invoices, track payment statuses, and follow up on outstanding accounts, ensuring accuracy and consistency.
• Regularly reconcile bank statements, accounts, and ledgers to ensure alignment between internal records and bank data.
• Assist in the preparation of monthly, quarterly, and annual financial reports, and support the Finance Manager with accurate documentation and data for reporting.
• Monitor expenses, allocate costs to the appropriate departments or projects, and provide insights into spending trends.
• Prepare documentation and assist with internal and external audits by ensuring accurate records and organized documentation.
• Support payroll functions by tracking employee expenses, maintaining payroll records, and ensuring timely processing.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field.
• At least 3 years of experience in bookkeeping, accounting, or a similar finance role, preferably supporting a US-based company.
• Accounting background with solid knowledge of US accounting standards and practices.
• Proficiency in QuickBooks preferred and experience with other accounting software.
• Experience working with similar payroll platforms.
• Strong understanding of accounting and bookkeeping principles (GAAP), especially in accounts payable, accounts receivable, and general ledger functions.
• Experience handling US payroll; exposure to international payroll is a plus.
  
• Project management experience is desirable; PMP certification is a plus.
• High attention to detail, strong organizational skills, and ability to handle multiple financial tasks simultaneously.

Compensation

• Salary range: USD 600–800 per month, based on experience.