Accounts Executive – Billing & Store Operations

Job Title: Accounts Executive – Billing & Store Operations

Location: Chennai
Department: Accounts & Operations
Reports To: Director / Accounts Head
Employment Type: Full-time

Job Purpose (Straight Talk)

This role is responsible for billing accuracy, accounting discipline, and store control — covering finished goods, raw materials, and production updates.

In one line:
Money + Material + Movement = Your responsibility.

Key Responsibilities

A. Billing & Sales Accounting

• Prepare sales invoices (GST-compliant) for GT, MT, distributors, and direct billing.
• Ensure 100% advance payment confirmation before billing (cash-and-carry model).
• Handle credit notes / debit notes, rate differences, scheme adjustments.
• Maintain daily billing register and invoice sequence discipline.
• Coordinate with sales team for order confirmation & dispatch billing.

Zero wrong billing. Zero GST mistakes.

B. Accounts & Finance Operations

• Post daily accounting entries in Tally (Sales, Purchase, Expenses, Journals).
• Maintain bank entries, CC account postings, and bank reconciliation.
• Track outstanding payables & receivables.
• Support GST filing (GSTR-1, 3B) and reconciliation (2A / 2B).
• Coordinate with CA for audits, compliance, and notices.

C. Finished Goods Store Maintenance

• Maintain SKU-wise finished goods stock (opening, production inward, sales outward, closing).
• Ensure physical stock = system stock (no story, only numbers).
• Monitor batch-wise stock, FIFO movement, and expiry control.
• Prepare daily / weekly FG stock reports.
• Coordinate with dispatch team for loading, invoicing, and delivery confirmation.

D. Raw Material Store Maintenance

• Maintain raw material inward & outward records (oil seeds, copra, sugar, salt, packaging).
• Verify supplier invoices against physical receipt.
• Track consumption vs production (yield logic).
• Maintain minimum stock levels and alert management for reordering.
• Support periodic physical stock verification.

Raw material leakage = profit leakage. Not on your watch.

E. Production Coordination & Updates

• Update daily production reports (product-wise quantity).
• Track raw material issued vs finished goods produced.
• Maintain production register and yield summary.
• Coordinate with production team for shortages, delays, or variances.
• Share daily production & stock update with management.

Production without data is just noise.

F. Documentation & Controls

• Maintain proper filing of invoices, GRNs, stock registers, and vouchers.
• Support internal audits & management reviews.
• Maintain both physical and digital records cleanly.
• Ensure SOP adherence across billing, accounts, and store.

Key Performance Indicators (KPIs)

• 100% accurate billing (no GST errors).
• Finished goods & raw material stock accuracy.
• Daily production & stock updates without delay.
• Zero audit remarks.
• Timely MIS & reports.

Required Qualifications

• B.Com / M.Com (Accounting / Finance preferred).
• 2–5 years experience in FMCG / Manufacturing environment.
• Strong working knowledge of Tally, Excel, GST.
• Hands-on exposure to billing + store / inventory coordination is mandatory.

Skills & Traits (Non-Negotiable)

• Obsessive attention to numbers & stock.
• Strong coordination with sales, production, and dispatch.
• Honest, disciplined, and process-driven.
• Comfortable in factory + office environment.
• Can handle pressure without messing up data.

ESF Work Culture Fit

• Systems > shortcuts
• Accuracy > speed (but we expect both
• Ownership mindset
• Zero tolerance for manipulation or casual handling

Salary & Benefits

• Salary: As per experience & capability
• PF & ESI as per law
• Long-term growth opportunity in a fast-scaling FMCG company

Job Types: Full-time, Permanent, Fresher

Pay: ₹8,894.11 - ₹30,596.78 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person