Accounts & Finance Supervisor

Job Summary

We are seeking a hands-on and experienced Accounts & Finance Supervisor to oversee the company’s accounting operations, financial reporting, taxation, compliance, ERP/accounting systems, and internal controls. The ideal candidate should be capable of supervising accounting staff while remaining actively involved in operational accounting activities including bookkeeping, reconciliations, reporting, audit coordination, and financial analysis.

The role requires someone capable of improving accounting structures, reducing financial errors, supporting management with financial insights, and leading the accounting and finance transition from QuickBooks to Odoo.

Key Responsibilities

1. Accounting Operations & Bookkeeping

· Supervise daily accounting and bookkeeping activities across the company.

· Review and post journal entries related to sales, purchases, expenses, payments, receipts, accruals, prepayments, depreciation, provisions, inventory adjustments, and other financial transactions while ensuring proper accounting treatment and supporting documentation.

· Ensure all accounting transactions are properly recorded, classified, and maintained within the accounting system.

· Review and correct accounting errors, discrepancies, and account misclassifications to maintain accurate financial records.

· Maintain accurate general ledger balances and supporting schedules while ensuring records are updated regularly.

2. Accounts Payable & Receivable

• Oversee supplier invoice processing, payment scheduling, and vendor reconciliations.
• Monitor customer balances, receivable aging reports, and collection follow-ups.
• Ensure timely recording and reconciliation of customer receipts and supplier payments.
• Coordinate with sales, procurement, and operations departments regarding outstanding balances and payment approvals.
• Monitor cash flow movement related to receivables and payables.

3. Financial Reporting & Closings

• Prepare and review:
• Trial Balance
• Profit & Loss Statement
• Balance Sheet
• Cash Flow Statement
• Weekly and monthly management reports
• Financial summaries and supporting schedules
• Coordinate monthly and yearly financial closings.
• Analyze financial variances, unusual movements, and reporting discrepancies.
• Ensure timely submission of management and financial reports.
• Support management with accurate financial analysis and operational reporting.

4. Taxation, VAT & Regulatory Compliance

• Handle VAT, Zakat, Corporate Income Tax, withholding tax, and other regulatory compliance requirements.
• Prepare VAT reconciliations, tax schedules, and supporting documentation.
• Ensure compliance with ZATCA requirements and Saudi financial regulations.
• Review e-invoicing compliance and proper tax classifications within the accounting system.
• Coordinate with tax consultants and auditors regarding tax filings and compliance matters.
• Maintain organized tax records and supporting documents for audits and inspections.

5. Audit Coordination & Documentation

• Coordinate with external auditors during quarterly and annual audits.
• Prepare audit schedules, reconciliations, and supporting documents.
• Ensure accounting records and supporting files are audit-ready at all times.
• Maintain proper documentation for:
• Invoices
• Contracts
• Purchase Orders
• Bank records
• Tax files
• Financial reports
• Payment records
• Support implementation of audit recommendations and improvements in internal controls.

6. Budgeting, Forecasting & KPI Monitoring

• Assist management with budgeting and financial forecasting processes.
• Monitor and analyze key financial KPIs including:
• Gross profit margins
• Operating expenses
• Receivable collections
• Payable cycles
• Cash flow
• Inventory movement
• Working capital performance
• Departmental cost analysis
• Support management with financial insights regarding profitability, operational efficiency, and financial performance.
• Prepare variance analysis reports comparing actual performance against budgets and forecasts.

7. Fixed Assets & Inventory Accounting

• Maintain and monitor fixed asset registers and depreciation schedules.
• Track:
• Asset additions
• Disposals
• Transfers
• Asset movements
• Capitalization records
• Ensure proper asset classification and depreciation treatment.
• Support inventory accounting controls, reconciliations, and stock movement verification where applicable.

8. Cost Accounting, Manufacturing & Inventory Control

• Maintain strong understanding of cost accounting, managerial accounting, and manufacturing accounting principles, particularly in environments involving conversion of raw materials into finished goods.
• Monitor and track raw material consumption, work-in-progress (WIP), finished goods movement, production costs, and inventory valuations while ensuring accurate accounting treatment and financial recording.
• Ensure proper costing, allocation, and recording of manufacturing-related expenses including labor, overheads, production costs, and inventory adjustments.
• Coordinate with production, warehouse, procurement, and operations teams to verify inventory movement, stock balances, material usage, and finished goods reconciliation.
• Ensure all inventory, manufacturing, and stock-related transactions are accurately reflected within the accounting system and financial statements.
• Assist in monitoring inventory controls, stock reconciliations, cost variances, wastage analysis, and inventory-related reporting.
• Support management with cost analysis, margin analysis, operational costing, and profitability reporting related to products, projects, and manufacturing activities.

9. ERP Systems & Odoo Implementation

• Lead and support the accounting and finance transition from QuickBooks to Odoo.
• Coordinate with ERP implementation teams and management during migration activities.
• Review and set up:
• Chart of Accounts
• Financial structures
• Cost centers
• Accounting workflows
• Approval hierarchies
• Reporting structures
• Verify opening balances and system reconciliations during migration.
• Ensure accurate accounting setup and financial reporting functionality within Odoo.
• Improve ERP workflows, accounting controls, and reporting processes.
• Train accounting staff on proper ERP/accounting system usage and controls.

10. Team Supervision & Internal Controls

• Supervise and guide junior accounting staff and ensure work accuracy and timely completion of tasks.
• Review bookkeeping work, reconciliations, and accounting entries prepared by junior team members.
• Train and support accounting staff to improve accounting knowledge and operational efficiency.
• Develop and improve accounting procedures, finance workflows, and internal controls.
• Ensure proper segregation of duties, approval controls, and accounting compliance procedures are maintained.

11. Management Support & Financial Guidance

• Work closely with management to provide financial insights and operational recommendations.
• Support management decision-making with accurate financial data and analysis.
• Identify operational inefficiencies, financial risks, and reporting issues requiring corrective actions.
• Assist management in improving financial visibility, reporting accuracy, and overall finance operations.

Requirements

• Bachelor’s Degree in Accounting or Finance.
• ACCA, CA, SOCPA, CPA, or equivalent professional qualification preferred.
• Minimum 5–8 years of relevant accounting and finance experience.
• Strong knowledge of bookkeeping, accounting entries, reconciliations, Trial Balance, financial statements, and reporting.
• Good understanding of VAT, Zakat, Corporate Income Tax, withholding tax, and Saudi financial regulations.
• Strong hands-on ERP/accounting software experience such as Odoo, QuickBooks or similar systems.
• Experience with ERP/accounting system implementation or migration projects is highly preferred.
• Strong Microsoft Excel, analytical, organizational, and problem-solving skills.
• Experience coordinating audits and supervising accounting staff.
• Good English communication skills. Arabic is a plus.
• Valid and transferable Iqama preferred.

Work Location: In person