Accounts & Inventory Executive

We are looking for a responsible and detail-oriented Accounts, Inventory & Business Reporting Executive who can manage accounting records, inventory controls, courier reconciliations, stock planning, and financial reporting for a supplement distribution and e-commerce business.

We are not looking for someone who only performs basic data entry. The ideal candidate should be able to help build a proper accounting and reporting framework, guide management on what needs to be tracked, and provide clear financial visibility into the business.

Key Responsibilities

• Maintain accurate ledgers, supplier accounts, customer/client accounts, and daily accounting records.
• Manage inventory records, stock movement, opening stock, closing stock, damaged stock, and missing stock.
• Monitor stock levels and suggest timely reordering based on sales trends, stock movement, expiry, and expected demand.
• Assist in preparing purchase orders and stock planning to avoid overstocking or shortages.
• Reconcile courier payments, COD collections, undelivered orders, returns, damaged parcels, and refund claims.
• Prepare monthly profit and loss statements and basic management reports.
• Assist in preparing balance sheet, cash flow, product-wise profitability, and inventory valuation reports.
• Track business expenses, margins, receivables, payables, and cash position.
• Maintain proper documentation of invoices, supplier bills, courier statements, expenses, and stock records.
• Identify gaps in current accounting/reporting processes and suggest improvements.
• Handle any ad hoc finance, accounting, inventory, or operations-related tasks.

Requirements

• Prior experience in accounting, bookkeeping, inventory management, supply chain operations, or a similar role.
• Strong understanding of ledgers, reconciliations, stock records, P&L, cash flow, and basic financial reporting.
• Experience with inventory-based, trading, distribution, retail, e-commerce, FMCG, pharmacy, or supplement businesses will be preferred.
• Strong command of Microsoft Excel, including reconciliations, formulas, stock sheets, and reporting formats.
• Ability to analyze stock movement, product margins, and reorder requirements.
• Understanding of courier/COD reconciliation, returns, damaged parcels, and claim tracking will be a strong advantage.
• Experience with accounting software such as QuickBooks, Zoho, Xero, Odoo, or similar will be preferred.
• Honest, responsible, organized, proactive, and highly accurate with numbers.
• Ability to work independently and guide management on financial and inventory controls where needed.

Work Location: In person