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Accounts Payable Accountant
About Glide
GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. Through its integrated comprehensive services, advocacy initiatives, and inclusive community, GLIDE empowers individuals, families, and children to achieve stability and to thrive. GLIDE is on the forefront of addressing some of society’s most pressing issues, including poverty, housing and homelessness, and racial and social justice. GLIDE’s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization
Position Summary:
Reporting to the Assistant Finance Manager, the AP Accountant is responsible for accurate, complete, and timely management of trade vendors, employee expenses and payments. The staff accountant works closely across all levels of leadership to review all payment requests processed in Concur Invoice and Expense Management. Approximately 150-200 invoices/reports are processed each week.
Essential Duties and Responsibilities
The staff accountant will routinely perform the following duties:
- Checks the Wells Fargo Vantage online banking and flag unusual activities (outside normal spending limits).
- Validate all credit card charges are fully documented and approved by the departmental head.
- Accepts or rejects payments in accordance to GLIDE-Wells Fargo positive pay control policy.
- Checks Wells Fargo Vantage online portal to ensure any direct debits or automatic payments are recorded onto Intacct.
- Reviews invoices processed and captured in Concur are properly substantiated and approved.
- Reviews correct general ledger code combination (project, department, period posting, and description).
- Validates line item with budget and flags any expense item not in the approved budget.
- Verifies vendor information and updates vendor records in Concur and Intacct.
- Ensures that no duplicate payments are processed, researches and resolves discrepancies.
- Accepts and posts vouchers onto Intacct immediately when review process is met.
On a weekly basis, perform the following:
- Organizes check batch by check number and sends to Assistant Finance Manager or Sr Director for review.
- Process check run and ACH batch. Employee reimbursements, utilities, employee benefits and program service providers are prioritized and paid on the next cycle.
- Mails checks on Fridays or emails notification if paid electronically via ACH.
- Sends weekly reminder to BUMs of any outstanding or invoices captured in Concur.
- Generates weekly AP aging, research outstanding items over 30 days.
- Maintains accounts payable vendor files, record updates and resolves vendor inquiries.
- Assigns a default GL code combination when new vendor is set-up.
- Checks the Wells Fargo credit card portal to ensure adequate balance is available.
- Orders gift card incentives when requested by programs.
- Assists with remote check deposits and bank errands when required.
Monthly and Quarterly Duties:
- Sends monthly card usage report to the CFO and Sr Director.
- Reports any unreported charges by the 5th of each month following.
- Conducts incentive/gift card inventory and notifies the controller of any discrepancies.
- As needed, assist controller with the expense reporting, invoice training and financial audits.
- Will perform other duties as assigned by the Assistant Finance Manager or Sr Director.
Minimum Qualifications
- Knowledge of Generally Accepted Accounting Principles and internal controls
- Minimum of three (3) years working as an accounting professional (preferably in a non-profit setting).
- Must have advanced proficiency with Microsoft Excel
- Familiarity and ease in navigating accounting system preferably Sage Intacct and Concur Expense and Invoice Management
- Excellent oral skills, including the ability to communicate across all levels of management.
- Ability to work effectively as part of a team, and independently without much supervision.
- Ability to multi-task, meet deadlines, while maintaining accuracy in the work produced.
- Must pass HIPAA and Fraud Waste Abuse certifications within 30 days of hire.
- Must pass basic background check bond.
- Ability to be back-up AR-Receipts daily deposit functions to ensure business operations continuity.
Physical Requirements
- Must possess the strength, stamina and mobility to climb multiple flights of stairs daily.
- Ability to hear within normal range, and communicate effectively (in person, telephone or zoom).
- Finger dexterity and the ability to use all standard office equipment.
This is a full-time (40 hours/week), Non-exempt role.
Work Environment
GLIDE’s buildings are located in the Tenderloin neighborhood. GLIDE maintains an "open door" policy to the community and its clients, who frequently enter and leave the building.
This role is covered by the collective bargaining agreement.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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