Accounts Payable Analyst

Job Summary

The Accounts Payable Analyst serves as the primary liaison for plant employees and vendors regarding invoice processing, vendor payments, and expense-related matters. This role is responsible for the accurate and timely processing of material, inventory, overhead, purchasing card, and travel & expense transactions.

The position requires strong technical aptitude, analytical ability, and a continuous improvement mindset to enhance processes, support automation initiatives, and ensure compliance with company policies and internal controls within a manufacturing environment.

Essential Duties & Responsibilities

Manage all aspects of vendor invoice processing, including both electronic and paper invoices for materials, inventory, and overhead expenses.

Oversee the routing of invoices to appropriate departments for approval in accordance with company guidelines.

Ensure proper coding of invoices and documents according to company procedures.

Perform three-way matching (PO, receipt, invoice) where applicable and verify invoices align with purchasing documents.

Review vendor account statements and research, reconcile, or report discrepancies to resolution.

Serve as the primary plant contact for vendor payment inquiries and issue resolution.

Facilitate, verify, and maintain vendor master data updates in accordance with internal controls.

Manage employee purchasing cards (P-cards), including receipt submission, coding, and monthly reconciliations.

Support the processing and review of plant travel and expense reports.

Prepare requisitions and ensure invoice accuracy in compliance with purchasing documentation.

Assist with month-end close activities, including accruals and general ledger support related to payables.

Support internal and external audits by gathering required documentation and responding to inquiries.

Manage imaging and record retention of all accounts payable documentation in compliance with company policy.

Generate reports and assist with reporting and analytics as needed.

Develop and update Standard Operating Procedures (SOPs).

Identify and implement process improvements and automation opportunities within the accounts payable function.

Contact customers or vendors as necessary to obtain or relay account information.

Handle special projects and other initiatives as assigned.

Perform other duties as required.

Education and Experience

Minimum High School Diploma or equivalent required.

Associate’s or Bachelor’s degree in Accounting or Finance preferred.

2–4 years of experience in an Accounts Payable role, preferably within a manufacturing or consumer-packaged goods (CPG) environment.

Knowledge, Skills and Abilities

Strong knowledge of accounts payable processes and basic general ledger principles.

Experience in a manufacturing or CPG environment preferred.

Proficiency in ERP systems (Oracle or similar strongly preferred).

Strong Microsoft Excel skills; working knowledge of Word and Outlook required.

Experience with reporting and analytics.

Ability to generate computer reports and develop SOPs.

Strong analytical, problem-solving, and communication skills.

Excellent customer service skills with the ability to effectively respond to questions from management, vendors, customers, and employees.

High level of accuracy with strong attention to detail.

Strong mathematical and data entry skills.

Ability to reconcile accounts and identify/report discrepancies.

Self-starter with the ability to work independently and collaboratively in a team environment.

Highly organized with the ability to manage multiple priorities in a fast-paced setting.

Demonstrates initiative, dependability, and strong work ethic.

Flexible and agile in responding to changing business needs.

Essential Physical Functions
Ability to work with both hands and arms (shoulder, elbow, wrist, and hand).

Ability to perform repetitive tasks using hands and arms at a frequency of up to 60 times per minute.

Ability to lift 15–20 lbs. from floor to waist 4–5 times per hour and up to 25 lbs. 10–15 times per hour.

Ability to sit approximately 90% of the workday and walk to other areas of the plant approximately 10% of the workday.

Ability to enter data accurately for extended periods.

Office environment within a manufacturing facility.

Frequent interaction with plant personnel, vendors, and corporate finance teams.

Fast-paced environment requiring accuracy and responsiveness.

Job Type: Full-time

Pay: From $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Work Location: In person